NYU Langone is one of the nation's premier academic medical centers that includes five hospitals (Tisch Hospital, Rusk Rehabilitation, Hospital for Joint Diseases, Hassenfeld Children's Hospital of New York, and NYU Lutheran Medical Center) and more than 200 ambulatory locations across the New York metropolitan area. It also includes NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. Our trifold mission to serve, teach, and discover is achieved daily through an integrated academic culture devoted to excellence in patient care, education, and research. Learn more about NYU Langone.
We have an exciting opportunity to join our team as a Administrative Assistant.
In this role, the successful candidate Under limited supervision, provides administrative support and project coordination for the Office. Coordinates the day-to-day administrative support activities of the office and supervises support staff /interns. Coordinates the planning of meetings and events. Creates moderate to complex reports and a variety of other office documents. Prioritizes and arranges activities, appointments and meetings. Coordinates the purchase and processing of all budgetary approved expenses.
- Oversees and administers the day-to-day activities of the office; develops procedures and systems which ensure productive and efficient office operation.
- Provides assistance and support to the Director(s) and other members of the Office of the CIO in problem solving, project planning and coordination, and assists with development and execution of stated goals and objectives.
- Provides administrative support for the Director(s) to include prioritizing the schedule/calendar, making travel arrangements. Screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate.
- Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
- Composes and prepares a variety of moderate to complex reports, charts, written documentation and correspondence for the Director(s) and other members of the Office of the CIO.
- Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required, including making copies, typing meeting materials, identifying need and arranging for technical support required for meetings and events.
- Assists with project development and planning to ensure more efficient service and organization of the office; administers the coordination, supervision, and completion of special projects as appropriate.
- Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
- Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the organization, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
To qualify you must have at least three years of relevant experience and an Associate's degree or an equivalent combination of education and experience. This must include experience with overseeing office activities, administering budgets. The successful candidate must also possess excellent interpersonal, verbal and written communication, and organizational skills. Proficiency with Microsoft Office software is essential. Ability to multi-task and/or coordinate multiple assignments are required. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required. Previous experience administering office operations in a healthcare setting preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Medical Center's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit http://www1.eeoc.gov/employers/poster.cfm for more information.