| Director, Institutional Research & Reporting|
$35.11 - $46.76 Hourly
$6,085.67 - $8,105.22 Monthly
$73,028.04 - $97,262.64 Annually
Job Type: Full-Time, Non-Union, Exempt
Location: Oregon City Campus, 19600 Molalla Avenue, Oregon City, Oregon
Department: Curriculum, Planning & Research
Description: This positions will remain open until filled. For full consideration, applications should be received by May 26, 2017.
Direct a broad range of planning, research, evaluation, reporting and applied technology development processes in support of the College's academic and administrative research and reporting activities including research design, various modes of data collection, statistical analysis, interpretation of results, and communication of research information to College instructional and administrative decision makers. Develop processes for the effective data governance, integrity, and dissemination of information. Coordinate the College's responses to external requests from governmental agencies and associations for survey and report information. Collaborate with College staff and faculty to identify and provide infrastructure support to instructional development, programs and services. Supervise assigned personnel.
ESSENTIAL JOB FUNCTIONS AND EXAMPLES OF DUTIES PERFORMED:
Supervise the Institutional Research team including setting priorities, assigning work, and ensuring staff members maintain the knowledge and skills required.
Maintain an institutional reporting and research program that provides a system to support the college in maintaining accountability, and the necessary information for strategic planning, development, and data-enabled decision making.
Design and implement research projects, surveys, questionnaires, and assessment studies using appropriate qualitative and/or quantitative techniques to ensure validity, integrity, and consistency of data results.
Serve on committees as assigned, including the Accreditation Steering and Mission Fulfillment committees. Support committee work by ensuring Core Theme indicators are appropriately assessed and reported; assist the institution in the interpretation of results and design of action plans.
Serve as a resource for assistance and information with research, institutional effectiveness, state and federal reporting requirements, federal grant opportunities, and grant proposal preparation.
Oversee preparation and submission of state and federal reports; act as the college's liaison for reporting agencies by validating data in draft reports, troubleshooting data anomalies, and conveying the college's data-related concerns to reporting agencies.
Clearly communicate results of research to team, administrators, Board of Education, and other public forums; design reports and present information using language, graphs and charts.
Respond to questions regarding research findings. Incorporate feedback from users into improved research design and reports.
Respond to ad hoc requests for information. Identify data sources, determine appropriate level of detail, prepare brief reports, and provide necessary documentation. Prepare customized online data queries and reporting using the Colleague student information system.
Identify and implement methods for improving reliability and consistency of reporting and form, improving integrity of student data in the Colleague student information system. Explore methods for improving access to and dissemination of information from the Colleague database in support of college decision-making.
Develop complex data sets for analysis and reporting. Design, develop, implement, test, and maintain database applications and resolve issues with data integrity in database applications
Coordinate the acquisition of institutional, instructional, and student data. Collect data from a variety of internal and external sources; work with ITS to define data parameters for extracting information from the college and/or other databases.
Plan, design and administer other institutional surveys. Initiate, coordinate and complete research projects from design, collection, data entry, statistical analysis and interpretation to reporting.
Clarify research questions and specific information needs, employ appropriate research methods, interpret results, develop and present research findings in a variety of formats.
Apply research and evaluation methodologies in support of institutional effectiveness measures and other internal accountability, retention, marketing or decision-support projects to determine future programming needs and provide data to help guide strategic planning.
Establish and administer systematic data audit, problem-solving, and improvement processes for college data warehouse.
Conduct routine assessments of and planning for the applied information technology needs of the campus for student success.
Work with key stakeholders to identify applied information technology needs and identify opportunities for process improvements.
Provide leadership for the Data Integrity Group (DIG) to design and implement data governance processes for data quality improvements for college-wide reporting, research, and practice improvements.
Strategically grow the data professional knowledge and technical skills of DIG members. Train staff and lead project teams within the college and at partner organizations in appropriate uses and interpretation of data.
Provide data to support learning outcomes and assessment efforts to assist with institutional and program planning, including enrollment planning.
Maintain safeguards around confidential and/or sensitive files and documents.
Maintain cooperative working relationship with College staff, other organizations, and the public.
Perform other related duties as required.
The education and/or work experience sections of your online application form must demonstrate that you meet all of the following Minimum Qualifications. The information on the cover letter/resume will not substitute for the completed application.
MINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:
Any equivalent combination of experience and training which provides the applicant with the knowledge, skills, and abilities required to perform the duties as described. A typical way to obtain the knowledge, skills and abilities would be: A Master's degree in statistics, education, social science, or related field, AND at least three (3) years of current research experience focusing on research design, data collection, data analysis, and interpretation, and including supervision of personnel.
KNOWLEDGE: Knowledge of general research methodology and standard statistical procedures of sampling; community colleges, their business operations, processes, and procedures including administration and board policies; higher education accountability and assessment; accreditation standards and reporting processes; computer software applications including word processing, spreadsheet, and database applications; supervisory principles and practices; and applicable federal, state, and local laws, regulations, and statutes.
SKILL: Data mining, analysis, and interpretation; use of statistical analysis and data visualization software, strong verbal and written communication skills; project management, time management, and organizational skills; collaborative leadership and supervisory skills; customer service skills. Skill in the use of personal computers, office software programs, database management, and other applications such as Word, Access, and Excel. Skill in the use of predictive analytics preferred.
ABILITIES: Ability to establish and maintain an effective working relationship with management, students, staff, other agencies, and the general public; manage time effectively; read and interpret policies, regulations and laws as they relate to this job; communicate effectively, both orally and in writing. Maintain a high degree of discretion when dealing with confidential information. Physical ability to perform the essential job functions.
Valid Driver License accepted in the State of Oregon.
Specialized training in statistical analysis, database programs and related software packages that include statistical techniques is desirable. A Doctorate Degree AND at least five (5) years of current research experience focusing on research design, data collection, data analysis and interpretation is preferred. Experience in an educational environment and at a community college, college-level teaching experience, Colleague experience, and experience supporting grant applications and grant tracking is preferred.
Other Job Elements:
The physical demands listed below represent those that must be met by an incumbent to successfully perform the essential functions of the job.Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential functions.
PHYSICAL DEMANDS OF POSITION:
While performing the duties of this position, the employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects.This position often requires moving materials weighing up to five pounds on a regular basis such as files, books, office equipment, etc. and infrequently weighing up to 15 pounds.Manual dexterity and coordination are required over 50% of the work period, while operating equipment such as computer keyboard, calculator, and other standard office equipment.
TOOLS AND EQUIPMENT USED:
Computer, keyboard, monitors, overheads, projectors, mouse, calculators, printers, and other standard office equipment.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORKING CONDITIONS/WORK ENVIRONMENT:
Usual office working conditions.The noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises.
Responsible for the supervision of one Research Specialist position. May provide training and orientation to other newly assigned personnel, and may assign work to student workers.
This position works under the general direction of the Dean for Curriculum, Planning, and Research.Functions independently, referring problems to supervisor only when clarification or interpretation of policy or procedure is required.
Clackamas Community College is a diverse community that provides equal opportunity in employment, activities, and its programs.It is the policy of the Clackamas Community College and its Board that there will be no discrimination or harassment in any educations programs, activities or employment on the grounds of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, marital status, disability, veteran status, age, genetic information or any other status protected under applicable federal, state or local laws.
The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under anti-discrimination laws.
Persons having questions about equal opportunity and nondiscrimination should contact the dean of Human Resources for Clackamas Community College in Barlow Hall at the Oregon City campus, 503-594-3300. Please note the following areas of responsibility, should you need relevant resources or information: Section 504 Coordinator, Disability Coordinator, Oregon City campus, 503-594-3181; Title II Coordinator, Associate Dean, Oregon City campus, 503-594-3392; Title IX Coordinator, Dean, Human Resources, Oregon City campus, 503-594-3300.
ADDITIONAL POSTING INSTRUCTIONS:
To apply for this position, you must submit:
Completed online application
Cover Letter explaining your interest in the position and describing how you meet the minimum and special qualifications and requirements of the position
Current Resume or Curriculum Vitae
Completed responses to the Supplemental Questions
Upon hire, candidate will be required to provide official transcripts for degrees earned, if applicable.
CCC only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.
For assistance with this, please email email@example.com">firstname.lastname@example.org. For technical assistance with your application, please call (855) 524-5627.
Please note: This is initially a self-screening system. We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.
Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.
Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in the handbook or association agreement (as applicable) to assess education and experience. For this reason, please be sure to include everything in your application that you want the college to consider towards placement.
Clackamas Community College participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. This information is kept completely confidential, is obtained only after a candidate is hired, and will not be used to pre-screen any job applicant.
The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Clackamas.
REASONABLE ACCOMMODATION STATEMENT:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Clackamas Community College are expected to perform tasks as assigned by Clackamas Community College supervisory/management personnel regardless of job title or routine job duties.
VETERAN'S PREFERENCE STATEMENT:
Applicants are eligible to use Veteran's Preference when applying with Clackamas Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.
MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) – OR – Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.
Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.
◦ You can request copies of your military service record through the National Archives website at: http://www.archives.gov/veterans/military-service-records/">http://www.archives.gov/veterans/military-service-records/
For information regarding Veteran's Preference qualifications, visit the following website: http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq">http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
To apply, visit: https://www.clackamas.edu/jobs/opportunities/
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