The position reports to the Associate Dean and the Director of Housing Operations and provides administrative support.
Essential Job Functions:
Provide administrative support to the Associate Dean of Community Living and the Director of Housing Operations.
Schedule appointments, manage calendars, and make detailed meeting arrangements.
Answer phones, update documents, and any other areas needed to support the success of these senior managers.
Deal with confidential information regarding students, staff, parents, and others.
Support departmental operations, this may include assisting with the responsibilities of an open position, coordinating a new area of responsibility, or conducting research by contacting other institutions, surveying local landlords, students and/or review literature.
Respond to confidential requests and maintain confidential files; draft correspondence; produce reports, charts and other final drafts; Resolve problems and/or refer.
Plan /coordinate travel, meetings and special events.
Schedule meetings, appointments; record and maintain minutes of departmental meetings; handle calls, greet and assist visitors, maintain departmental records. Serve on departmental committees.
Provide support and/or manage special programs or projects as assigned.
Support On-Campus Housing Programs
Coordinate summer sublet process. Explain procedures, policies and scope of responsibility to students; insure documents are understood and then signed properly, communicate sublets to all impacted staff.
Manage early student arrival process and coordinate the arrival of pre-orientation groups.
Arrange and oversee the Upper-class move-in volunteers during fall move-in.
Actively participate and assist in the room selection process and the marketing committee.
Coordinate the commuter exemption process with the Associate Director of Housing.
Perform other duties as assigned
High School Diploma/GED required, Bachelor's Degree preferred. 3 years related experience required. Additional education can be substituted for some experience to the extent permitted by the JHU equivalency formula (30 undergraduate degree credits/semester hours or 18 graduate degree credits may substitute for one year of experience).
Special Knowledge, Skills, or Abilities:
Excellent oral and written communication skills
Ability to interact with students, parents and staff at all levels.
Experience with Microsoft Office.
Strength in marketing, writing, aptitude with computers and ability to learn new programs quickly
Ability to create marketing materials, brochures, correspondence, reports.
Ability to effectively handle multiple tasks, prioritize directives from several different sources, complete projects within given time frame, and organize daily workload according to new and developing situations.
Previous experience in a college environment preferred. Knowledge of Microsoft Access would be a plus.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.