NYU Langone is one of the nation's premier academic medical centers that includes five hospitals (Tisch Hospital, Rusk Rehabilitation, Hospital for Joint Diseases, Hassenfeld Children's Hospital of New York, and NYU Lutheran Medical Center) and more than 200 ambulatory locations across the New York metropolitan area. It also includes NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. Our trifold mission to serve, teach, and discover is achieved daily through an integrated academic culture devoted to excellence in patient care, education, and research. Learn more about NYU Langone.
We have an exciting opportunity to join our team as a Program Coordinator.
The Education Program Coordinator will work in close alignment with the Vice Chair for Education and Director of Education Administration to provide a broad range of complex program coordination in two primary areas: the Child & Adolescent Mental Health Studies (CAMS) undergraduate college program at NYU and the Grand Rounds programs for the Department of Child and Adolescent Psychiatry at NYU and the Rockland Childrens Psychiatric Center (RCPC). This individual is responsible for the development, promotion, and coordination of the assigned programs, including design, budget, staffing, logistics, and other supportive functions. The Education Program Coordinator also facilitates the administration of activities on behalf of the department (e.g., working closely with internal and external faculty, invited speakers, administration at the NYU College of Arts & Science (CAS), and undergraduate students). This individual works autonomously and with limited oversight.
- Program Coordination
a. The Education Program Coordinator (EPC) plans, schedules, administers and evaluates approximately 45 unique CAMS courses taught annually in approximately 75 course offerings to more than 4,000 students in fall, spring, and two summer terms. This individual manages course scheduling and registration processes, assists faculty with their needs, schedules and co-leads monthly CAMS faculty meetings, assists students with academic planning (e.g., registering for classes, making changes to degree progress reports, updating grades, supporting graduation services, coordinating independent studies, developing plans for students who are behind on coursework or received an Incomplete, etc.), and advises students on preparing for the career of their choosing (e.g., extracurricular clinical and research opportunities in the field of mental health, applying to graduate school, and assessing which career in child and adolescent mental health matches with the students interests). The EPC also supports NYU Global Programs with the management of CAMS courses at sites abroad.
b. The EPC coordinates the Grand Rounds Programs at both the Department of Child & Adolescent Psychiatry (DCAP) at NYU and the Rockland Childrens Psychiatric Center (RCPC). These tasks include managing speakers mandatory paperwork, travel arrangements, and reimbursements. The EPC facilitates all aspects of the weekly presentation in the DCAP (e.g., weekly advertisements, audiovisual support, Continuing Medical Education credits, weekly lunch reception and videotaping, review articles circulated to the department in advance of the weekly program, etc.).
- Communication & Marketing
a. The EPC communicates with the NYU College of Arts and Science (e.g., Deans Office, Registrar, Advising Office, Degree Audit, Classroom Scheduling, bookstore, library, etc.) and the CAMS student body to provide support and advice on academic and career planning. The EPC coordinates approximately one CAMS event per month (sponsored by the CAMS program) in an effort to advertise the program, foster students professional development, connect students with mixed media that focus on mental health and development, and improve the mental wellness of our student body. These events include: a bi-annual mixer with faculty and students, theatre and movie events, career nights, and a bi-annual stress-buster. The EPC also maintains the CAMS brochures and website with the latest policy, scheduling, and extracurricular information and coordinates and works closely with the Senior Marketing Manager for the DPAC. This individual is the formal advisor for the student-run, school-based club, CAMS on Campus. In this capacity, the EPC coordinates weekly to biweekly Executive Board meetings, coordinates events, attends each CAMS on Campus event, ensures the club stays within the allocated budget, and acts as the final editor for the CAMS on Campus Newsletter.
b. The EPC invites, schedules, and works closely with speakers for the Grand Rounds series, both at the DCAP and RCPC. The EPC communicates closely with the Bellevue Hospital Center to verify successful coordination and broadcast of Grand Rounds at that site, in addition to live streaming the day of each event. This individual also liaises with other departments within NYU Langone Medical Center (e.g. Pediatrics, Psychiatry, and Population Health) to collaborate on presentations and visits from external grand rounds speakers and to advertise the weekly DCAP grand rounds, in addition to maintaining the Grand Rounds website with the latest policy and scheduling information.
a. The EPC prepares CAMS faculty meeting minutes, faculty course evaluations, CAMS grade distributions, and CAMS student enrollment data. This individual analyzes the findings of these reports and presents recommendations. The EPC also plans, arranges, outlines and drafts letters, memos, agendas, and presentations, in addition to preparing and reviewing documents and generating status/progress reports for ongoing and pending program related projects. The EPC may oversee other staff assigned to support in this responsibility.
b. The EPC prepares reports related to the annual CME grand rounds survey, grand rounds attendance, and the grand rounds budget (both at the DCAP and RCPC). The EPC analyzes the findings of these reports and presents recommendations, when applicable. This individual also prepares and reviews documents independently and may oversee other staff assigned to support this effort.
c. The EPC may generate other reports at the Vice Chairs request.
a. The EPC participates in the development and administration of program budgets and associated goals.
- Program Support
a. The EPC will help to recruit, hire, train, and supervise clerical and administrative staff, graders, and teaching assistants for the CAMS program, ensuring all office policies and procedures are correctly implemented.
- Research Support
a. The EPC will attend the Education team weekly research meeting and participate in research related activities, such as preparation of posters for national meetings and manuscripts for publication in peer-reviewed journals. In addition, the EPC will be called upon to contribute to the design and implementation of research studies, assist in the recruitment of research subjects, help analyze data using SPSS and Microsoft excel, conduct literature reviews, and manage payments for participants.
- To qualify you must have at least 2 years of experience working in an administrative/research coordinator role.
- Bachelors Degree.
- Proficiency in Microsoft Office, including Word, Excel, Access, Power Point, and Outlook.
- Excellent oral, written, and interpersonal communication skills.
- Ability to interface effectively with all levels of management, both internal and external to the department. Ability to work independently and collegially within a team.
- Good organizational and time management skills.
- Experience in the fields of education and/or mental health.
- Masters Degree in public health, public administration, education, psychology, public policy, or a related field.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Medical Center's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit http://www1.eeoc.gov/employers/poster.cfm for more information.