This is a second-level accounting support position (job code 1858) and is Bargaining Unit (AFSCME). We are hoping to find an individual who has taken all the required University training and has worked for 6+ months in EFS, but we welcome the opportunity to train the right person; someone who is looking for a foot in the door at the University and has demonstrated experience and interest in finance and/or accounting.
Institute on the Environment (IonE) is a research unit within the Office of the Vice President for Research, we are located on the beautiful St. Paul campus adjacent to the MN State Fairgrounds. We employ over 70 part- and full-time staff and students. IonE is a vibrant, dynamic and diverse community of climate & earth scientists/researchers, social & environmental justice advocates, sustainability crusaders, professional communicators, and more. We encourage applicants who see themselves working and growing in this vibrant, dynamic, and diverse community to apply.
The bulk of this position is doing process-driven work, meaning the work is guided by established policies and procedures. This position will be responsible for all the unit’s expense reimbursements and requisitions. That being said, this is more than a data entry position. You will be interacting with staff and students regularly as they come to you with questions or you go to them with requests. You will train, and re-train, staff on the proper way to fill out financial documents and what supporting documentation is needed, and so on. You must be comfortable working with people at all levels – from high school interns to high level executives and Directors.
If you have little to no experience with financial systems at the U then there will be a series of training classes that will need to be taken before you will have access to the system. The learning curve to be proficient in this position will be about 9 months – but you will never stop learning as finance/accounting at the University, while being governed by established policies & procedures, can be nuanced.
This position is part of the administrative framework of IonE. As a part of the admin team, you have a responsibility to the administrative needs of the unit as a whole; we are a small team and we all strive to know how to do a little bit of everyone’s job. Depending on evolving schedules, there will be some front-desk monitoring (we don’t get very much foot traffic or phone calls) but this does mean the occasional interruption in the middle of whatever you were doing to bring a visitor down to a meeting room. Having a pleasant and approachable demeanor is a great quality to have in life, but it will be a requirement of this position. Again, the majority of this position will be doing the financial processing and entry, but there are a plethora of other duties that can help break up the monotony of your day.
Currently this is only a 50% position (0.50 FTE, 20 hrs/wk) and the pay rate will be between $15.50 - $18.50/hr. At this level there are no employer-paid benefits. We will be flexible in establishing a regular schedule based on both our needs. Office hours are typically M-F from about 7:30am – 5:30pm and we can work within that window. There may be an opportunity in the future to increase the workload to +/= 75%, depending on workload and availability of funding, and this is the level at which benefits would kick in.
Our favorite candidates – and those who typically evolve into our most loyal and happy employees - are the ones who are not only capable of doing the work required of the position, but those who are most excited to be working at IonE. When applying, please ensure you include a cover letter that lets us know you have checked us out and why you really want to work at IonE. Candidates should also address their potential to contribute to a college community that maintains a diversity of people and perspectives as one of its core values.
Principal Duties and Responsibilities
75% Financial Support:
Requisition creation & invoice receiving (+200 docs/yr)
Expense reimbursements (+200 docs/yr)
-gather, compile, and enter data
-maintain and evaluate data for accuracy and completeness
-copy and scan documents
-liaise with the college financial cluster team
15% Misc Financial duties:
take inventory, UMarket ordering, maintain manual/computerized files, develop outgoing communications to unit staff advising of new financial policies/procedures/guidelines, keep up to date on training and professional development, train new staff/students and be unit resource for financial processes (how to fill out expense reimbursement forms, what are allowable pcard purchases, etc.), generate and interpret (to staff) UMReports
10% Misc Admin duties:
Answer front desk phone, direct visitors, keep specialized sections of the intranet updated, other duties as assigned