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Our Department of Economics has an outstanding opportunity for a part-time (75% FTE) Outreach Coordinator.
The Outreach Coordinator is responsible for coordinating external relations and communications activities for the Department of Economics under the direction of the chair of the department, the faculty outreach director, and the general supervision of the department administrator. He/she will work independently and with the University's administrators, faculty, visiting committee members, advancement staff, and volunteers to create, execute and evaluate a wide range of special events for alumni/donor cultivation and stewardship. This is a 75% time, 11 month position.
Economics Visiting Committee
Act as Department liaison with the economics visiting committee.
Coordinate with the chair of the visiting committee, department chair, and director of outreach on planning three regular meetings per year, special events, visiting committee recruiting and fundraising through the visiting committee, executive committee and subcommittees.
Provide staff support for visiting committee functions such as event invitations and annual appeal and other mailings to members (i.e., stewardship letters, birthday cards, holiday updates).
Maintain internal visiting committee roster.
Attend executive visiting committee meetings. Prepare agenda and fundraising data.
Alumni and Donor Outreach
Compile material and write content for quarterly e-newsletter, in particular impact stories about donors and alumni.
Coordinate EcON, the volunteer-driven economics outreach network: send mailings, research and report on alumni contacts, maintain an active social media presence with opportunities and events of interest.
Coordinate the mentorship program: help identify, recruit, and orient prospective and current mentors. Research and develop training and development materials of use to both mentors and student mentees. Assist with student application process, selection, and placement with mentors. Coordinate special events for the program, such as career center workshops and mentor happy hour gatherings.
Coordinate the regional representatives program: identify, recruit, and train regional, national, and international alumni to represent the department and work with students.
Maintain regular contact, through phone calls, correspondence, and personal meetings with alumni, donors, and supporters of the department.
Public Relations and Special Events
Coordinate public relations activities for the department with internal and external agencies, including the College, UW news outlets, foundations and corporations, granting agencies, news media, and alumni groups.
Write and coordinate publication and distribution of the Department's annual alumni newsletter The Washington Economist.
Plan and coordinate special events such as public lectures and visits by visiting dignitaries. This may include events connected to Visiting Committee speakers each quarter, the annual fall reception, spring awards reception and biennial Milliman Lecture.
Manages preparation of all event support materials.
Develops and produces briefing materials for staff members and volunteers including prepared remarks, annotated guest lists and program outlines.
Prepares an event evaluation with recommendations for future events
Provide support to undergraduate advisors in planning spring awards reception. Prepare program, invitations, senior gifts and other duties.
Update and maintain parts of the departmental website, and maintains social networking presence (Facebook page, LinkedIn groups, and Twitter account).
Works with Economics Undergraduate Board (EUB) to plan three quarterly career seminars, including recruitment of volunteer speakers, booking venue, providing food, coordinating publicity and staffing seminars.
Coordinate fundraising activities and strategies with the advancement staff of the College of Arts and Sciences and the office of annual giving. Includes annual giving program activities: telemarketing, direct mail, individual solicitation strategies for prospective Departmental donors, and personal written solicitation letters from the Chair for larger gifts to discretionary funds.
Provide after-gift stewardship, including all gift acknowledgments, annual endowment reports, and correspondence to Departmental donors.
Review proposals and endowment agreements tailored to the interests of the prospective donors.
Attend Office of Advancement planning sessions, trainings, and events as scheduled.
Write regular reports on fundraising and gift budget activity for the department Chair, Dean of Arts and Sciences, and UW Office of Advancement as requested.
Process all incoming gifts to the department
Ensures compliance with UW policies and procedures
Establish and monitor budgets for specific projects such as the Washington Economist, the Visiting Committee, fundraising, and alumni activities.
Monitor transactions on endowment and gift budgets of the Economics Department.
Attends evening and weekend events as necessary.
Other duties as assigned
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
| BA/BS plus a minimum of two years of progressively responsible experience in institutional advancement/development, alumni programs or related field, preferably in higher education. |
Candidate should have proven experience managing complex events with a track record in fiscal management, volunteer management, marketing and public relations.
Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written, one-on-one and group, etc. Ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences.
Demonstrated ability to build and maintain positive relationships and actively contribute as a member of working teams to achieve results.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. Takes responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, visions and values of the organization.
Experience with word processing, database, and spreadsheet applications such as those found in MS Office.
Experience with desktop publishing software.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.