The grant/administrative coordinator will provide administrative support to Center faculty members and will be responsible for managing and coordinating day to day administrative and clerical activities for multiple CAAS faculty and their research programs. The primary responsibility of the grant/administrative coordinator is to assist faculty in the preparation and submission of grant applications. Related responsibilities include: work independently in coordinating and tracking deadlines for proposals and progress reports; identify and research literature in preparation for investigators' needs; coordinate development of presentations for national/international meetings; assist with manuscripts; interact with grant project officers, CAAS personnel, and research participants with a high degree of professionalism. Serve as a liaison with OSP pre-award staff on issues related to proposal review/approval. Process financial expenditure requests. The grant/administrative coordinator will also be responsible for conference room scheduling, maintenance requests, attending meetings and transcribing minutes, and providing back up administrative coverage as needed.
- Bachelorâ??s degree with at least 2-3 years of related administrative experience preferred, or equivalent combination of education and experience may be considered.
- Prior administrative experience required.
- Experience in an academic setting preferred.
- Prior financial experience preferred.
- Experience with proposal preparation process, COEUS, eRA Commons and/or Workday is a plus.
- Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize.
- Ability to follow verbal and written instructions, with excellent proofreading and follow-up skills necessary.
- Ability to handle confidential information.
- Ability to work independently, but also as a strong research team member when the situation warrants.
- Ability to work in a deadline-driven environment and manage multiple competing priorities and deadlines.
- Attention to detail and accuracy of work is necessary.
- Confident public relations and interpersonal skills. Competent oral and written communication skills and good command of English language and grammar necessary.
- Computer expertise and continued interest in maintaining and improving skills: Computer proficiency in word processing, including knowledge of Microsoft Word, Excel, Powerpoint, Google, and Adobe
Background Check: Criminal and educational
Recruiting Start Date:2017-04-20-07:00
Job Posting Title:Grant/administrative coordinator
Department:Center for Alcohol & Addiction Studies
Time Type:Full time
Scheduled Weekly Hours:37.5
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