| Reporting to the Head of Digital Reformatting & Microfilm Services (DRMS), the Audio Visual Project Manager is responsible for the coordination and oversight of the special collections audio visual (AV) digitization project. As a member of the Library's Preservation Department, the AV project manager will oversee all aspects of the project interacting with the special collection owners across the Yale University Library (YUL) system, in-house digitization facility, and vendors in coordinating the flow of materials, the setting of deadlines, and monitoring of the project budget. |
Working with Collection owners from across YUL, the manager will help to identify collections containing AV Priority 1 materials and establish the schedule for digitizing those materials as well as assisting each Collection Owner in identifying outreach potential of collection materials for fund raising and pedagogy.
The manager will coordinate with Library IT regarding file storage requirements and access and collaborate with Digital Preservation Services staff to facilitate ingestion of files into Preservica, digital preservation repository.
The selected candidate will assist in the refinement, implementation, further development and maintenance of systems to gather, track, and report information to support the initiatives of the program; maintains the workflow tool and, using reports, tracks the project's activities regularly informing the Head of DRMS on progress.
The manager coordinates with external vendors for the scheduling of shipments of original materials and addresses any problems identified by quality control of digital files; advises management regarding implications of analog AV format condition, signal degradation, and digital AV file format idiosyncrasies; works with DRMS staff to manage in-coming and out-going shipments both to/from collection owners and to/from vendors.
The manager also coordinates workflow with the Video Preservation Project Manager for in-house digitization operation using SAMMA equipment; hires, trains and supervises students responsible for packing, shipping, receiving, and quality control of vendor files; and monitors the project budget with regards to student hours and vendor costs.
The manager also establishes and/or maintains communications with professional staff at other universities, libraries, and professional organizations doing similar work; identifies, solicits, and cultivates collaborative partnerships that will help develop the project to cover all AV formats including motion picture film; and assists in identifying and evaluating potential future funding sources, as well as contributing to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
The manager will also serve on committees, task forces, working groups related to analog and digital AV materials, description, discovery, and user interfaces as appropriate.
Posting Position Title: Project Manager 1, Library
University Job Title: Audio Visual Project Manager
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Demonstrated familiarity with a wide range of analog AV formats and the practices, procedures, and standards associated with their digitization and preservation.
Required Skill/ability 2: Demonstrated ability working collaboratively and independently with varied groups within a complex organization and rapidly changing team environment.
Required Skill/ability 3: Project management skills.
Required Skill/ability 4: Strong oral and written communication skills.
Required Skill/ability 5:
Preferred Education, Experience and Skills: Master's degree with an emphasis in the archiving and preservation of audio visual formats. Project management training.
Required Licenses Or Certifications: