UCSD Layoff from Career Appointment: Apply by 02/28/2017 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Under direction, the incumbent provides executive-level administrative and clinical coordination support to faculty in the Division of Neurosurgery in their administrative, clinical, teaching, research, and service activities. Responsible for coordinating and executing projects, independently composing correspondence, managing complex appointment calendar and travel schedule, coordinating meetings and special events, and serving as liaison with constituents on behalf of Division faculty.
Managing all patient-related affairs and acting as patient liaison by fielding questions, scheduling appointments/surgeries and arranging for clinic/hospital admissions. Prepare, oversee and authorize payment authorizations, purchase orders and travel for Division faculty. Coordinate medical staff privileging and oversee maintenance of licensing (i.e., medical, DEA, etc.). Coordinate preparation of academic review and merit files. Attend clinic with supporting surgeon on clinic days. Complete disability paperwork for patients.
Demonstrated knowledge of and experience in a Healthcare environment.
Knowledge of medical terminology as well as neurosurgical terminology.
Knowledge of diagnostic and laboratory procedures.
Skill at interpreting medical charts/records and experience in abstracting data from medical records.
Experience in providing patient counseling and instruction. Experience with patient interviewing techniques and evaluation of demographic information, sponsorship, authorizations, and funding sources and options.
Strong management and leadership skills and ability to take responsibility for assigned areas, and to gain the confidence of staff, clients and colleagues. Skill at negotiating with various personalities and developing internal and external network of contacts.
Strong analytical and critical thinking skills to identify problems and develop innovative solutions. Ability to examine and question policies, processes, and procedures in order to gain a stronger understanding of, as well as to offer recommendations for improvements to such items/issues.
Experience in the triage and coordination of patients seeking urgent, emergency, outpatient, inpatient care, from initial access to discharge, for patients in a diverse population with varying care settings through interpretation and review of tests, procedures and clinic consult notes and reports.
Excellent interpersonal, as well as written and verbal communication skills (using grammatically correct written English and accurate typing) to interact with a variety of personalities at all levels of the organization, exercising tact, mature judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
Ability to work under pressure to meet tight deadlines and adapt to changing priorities. Strong time management, organizational, and follow up skills to prioritize and complete tasks and projects within set timelines.
Experience in planning, coordinating, and directing the work of subordinate staff. Demonstrated ability to coordinate and staff work center or clinics for maximum efficiency and work flow.
Proven ability and knowledge of using computer software applications including Medi-Soft Patient Scheduling, Medi-Soft Accounting,MS Excel, MS Word, MS Access, MS Power Point, MS Outlook, Internet Explorer, and Netscape to streamline work for effectiveness and efficiency.
Proven ability to act on initiative and exercise independent judgment in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.
Must be able to work various hours & locations based on business needs.