| EOE Statement:|
Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Office of Medical Student Education. This position is for the Medical School Campus.
Position coordinates Capstone course, Selective courses, and NBME exams.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Manages Capstone course for 4th year medical students
- Is responsible for management of intensive bi-annual four week course for fourth year medical students. Duties include the coordination of 125 faculty and additional support staff, management of course details, including ongoing communication with course director, logistical support of course materials, surveys, quizzes, audience response systems, and other WUSM tertiary services. Requires facile ability with data systems, including entry and maintenance of the course evaluation, course calendar, and the curriculum inventory report for the AAMC. Role is responsible for accuracy of session content within the curriculum management system, CANVAS. Position is the primary point of contact and OMSE representative for Capstone. Tasked with responsibility for the successful production and coordination of each Capstone course.
- Serves as Chief Proctor and NBME Liaison for Third Year Shelf Exams.
- Is responsible for procuring logistics of each NBME shelf exam day, including the provisioning of local computer and room services for exam support, and the coordination of additional proctors and exam assistants as needed. Maintains exam rosters for all Clerkships. Is responsible for exam ordering (onsite and at offsite testing centers) and reporting of exam scores to Clerkship Directors and Associate Deans of Medical Student Education and Student Affairs.
- Manages and coordinates the First Year Selective program
- Serves as liaison for approximately 40 faculty, first year medical students, and administration with the first year Selective Program. Arranges annual individual meetings with each selective program to determine content and support needs. Frequent updating of the curriculum management system with program descriptions and logistical components. Serves as liaison for IT department and other WUSM departments to ensure appropriate data system access. Coordinates the overall student schedule and information for each individual selective course, as well as room reservation, supply, and AV needs as requested by faculty.
- Other duties as assigned
Equivalent of Associate’s degree with 2-4 years experience in administrative support. Experience in university/medical environment.
- Working knowledge of general office equipment including word processing, FIS, FOCUS, and similar programs and supervisory skills.
- Ability to work independently, work well with students and faculty.
- Effective written and verbal communication skills.
- Excellent organizational skills a must.
- Able to function independently and using discretion to detail.
- Proficiency in OASIS & Canvas is preferred. Proficiency in Microsoft Word, Excel, and PowerPoint.
The hiring range for this position is $18.08 - $23.06 per hour.
-Retirement Savings Plan
-22 vacation days
-8 Paid Holidays
-Tuition benefits for employee, spouse and dependent children
-Free Metro Link/ Bus pass
-Free Life Insurance
-Health, Dental, Vision
-Health Savings Accounts (HSA)
-Long Term Disability Insurance
-Flex Spending Plan
Med School HR website (medschoolhr.wustl.edu)
Applicant Special Instructions:
Normal office environment with some pressure caused by deadlines. Possible some lifting no more than 10 lbs.
Internal Applicant Instruction:
This position is grade G08.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.