The Departmental Administrator works with a second Sr. Administrative Services Coordinator to perform administrative and fiscal responsibilities for three departments: Accounting, Management and Organizations, and Management Sciences Departments and report to the DEOs. The ideal candidate will be a confident self-starter who can resource information and multi-task in a high volume open office serving faculty, staff and students across three departments.
Work with Department Executive Officers for the three departments (DEO) to establish curriculum and yearly teaching schedules based on forecasts, with overall financial budgets in mind. Arrange for academic classrooms. Work with faculty, business school and university scheduling to insure accurate scheduling information. Schedule rooms for review sessions and meetings.
Prepare and maintain Calendar of Key Events for the Departments and their Programs and manage event planning for internal and external constituents.
Assist the DEOs and Faculty in assembling and distributing performance review materials for faculty, lecturers, PhDs, TAs and RAs.
Workshops and Recruiting: coordinate travel, lodging, local transportation and any special requirements of visiting lecturers.
Collect and submit documentation via workflow to Human Resources for new faculty. Assist with employment contracts for lecturers, teaching assistants, research assistants, new faculty members and visitors.
Payroll: Enter appointments for faculty, staff, teaching and research assistants. Assist with processing excess compensation for faculty, who teach in other programs (i.e. ExMBA, MBA- PM) or perform outside faculty services.
Administrator assists and is responsible for maintaining the final Department teaching matrix, salary spreadsheet for faculty and lecturers, and the TA-RA-PhD budget spreadsheet. This involves interfacing with the appropriate University, College and Foundation coordinators.
The Department Administrator assists and is responsible for maintaining the final internal Department operating budgets and faculty research budgets.
Five professional references will be requested at a later step in the recruitment process.