HUMAN RESOURCES (HR) ASSISTANT, MIT Investment Management Company (MITIMCo), to work closely with the manager of organizational and administrative services on employee onboarding/offboarding, recruiting support, records maintenance, and other office operations/procedures. Recruiting responsibilities include managing application information in PeopleFluent, reviewing and managing incoming emails and general recruiting inquiries, scheduling candidate interviews, maintaining recruiting information and statistics, and coordinating occasional candidate travel/lodging and reimbursements. On/offboarding duties include coordinating new hire orientation and schedule; creating and updating personnel files; submitting requests for new employee email, systems access, telephones, computer, etc.; ensuring work space is ready for occupancy; and providing exit materials, coordinating exit interviews, and collecting pertinent equipment. Will also respond to questions regarding HR policies and practices, systems, and benefits; handle employment verifications, invoices, and HR data audits; organize ongoing events; contribute to the rewards and recognition committee; identify process improvements; maintain telephone list, floor plans, and employee profiles; assist with office moves; reconcile expense reports; provide ad hoc reception coverage; and assist with special projects.
REQUIRED: at least three years' administrative support experience; proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint); exceptional interpersonal and verbal and written communication skills; highly effective collaboration and customer service skills; demonstrated analytical, planning, organizational, and process management skills; attention to detail; ability to multitask and resolve complex problems in a thorough and timely manner with minimal supervision; flexibility when handling changing priorities; discretion and appropriate judgment with highly sensitive and confidential matters; team orientation; proven ability to interface with all levels of staff; self-motivation; and willingness to suggest and follow up on improvements/refinements to improve overall effectiveness. Bachelor's degree and HR experience preferred. Job #14678-5
MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.