Reporting to the Deputy Secretary and Senior Director of Corporation Affairs, the Assistant Secretary for Corporation Affairs is responsible for supporting the volunteer work of Corporation and University Council members in ways that maximize the use of their time and reflect the university's gratitude for their leadership service. This includes designing and executing flawless logistics for all aspects of their meetings, providing gracious hospitality, and facilitating access and engagement with every aspect of the university that is of interest to the members and/or furthers their ability to have a positive impact on the life and goals of the institution. In addition, the Assistant Secretary will support every aspect of the program to develop a pipeline of potential leadership volunteers for the university, including helping to develop and manage streamlined, efficient systems for collecting, maintaining and using information gleaned from data mining and research. Preparation of accurate, up-to-date briefings and reports in support of university leadership and the work of the Trusteeship Committee will be an important responsibility of this role. In addition, the Assistant Secretary supervises the work of administrative support staff and may be responsible for particular projects and activities relating closely to the governance work of the Corporation and advisory work of the University Council, including support of University Council committees that may be convened by the President of the University. The incumbent will also support certain aspects of university events and other work of the Office of the Secretary and Vice President for Student Life as needed. The following principal responsibilities are generic in nature; the information provided in this Position Focus provides a better representation of the duties of the position.
Posting Position Title: Assistant Secretary
University Job Title: Assistant Secretary for Corporation Affairs
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Demonstrated ability to handle confidential materials with complete discretion.
Required Skill/ability 2: Ability to provide an outstanding experience to volunteers, administrators and other special guests. Ability to work under extreme pressure and balance multiple priorities well. Extremely detail oriented with exceptional organizational skills.
Required Skill/ability 3: Effective team member with proven dedication to the mission of the organization. Demonstrated independence and initiative in meeting goals and objectives. Takes personal responsibility for successful events and objectives.
Required Skill/ability 4: Developed and proven strong oral and written skills. Ability to develop effective written correspondence and formal statements independently.
Required Skill/ability 5: Demonstrated strong computer skills including Microsoft Office suite and web maintenance tools.
Preferred Education, Experience and Skills: Extensive knowledge of the University and its administrative and academic policies and procedures. Working knowledge of a broad spectrum of University systems. Proven proficiency with web site development and maintenance.
Required Licenses Or Certifications:
Bachelor's Degree in a related field. Three years of administrative experience or equivalent combination of education and experience.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.