Reports to: Vice President of Programs
The Chicago Landscape
There is a deep reservoir of talent in this great city! In order to remain a world-class city, we must invest in talent from an education and leadership perspective. Locally and nationally, we are not fully equipping our youth with the skills and tools to be successful. Just 14% of Chicago Public Schools freshman will graduate with a college degree by the age of 25 per the University of Chicago Consortium of Chicago School Research. There also remains a lack of diversity in the workforce at all levels and in every industry. We must continue to invest in building a diverse pipeline of talent if we are to remain a vibrant, thriving and competitive city.
About Chicago Scholars
Chicago Scholars is transforming the leadership landscape of our city by resolving the fundamental barriers to success for academically driven, first generation college students from under-resourced communities. Through college counseling, mentoring, and by providing a supportive community to our Scholars through each phase of our program: College Access (Launch), College Persistence (Lift) and College to Careers (Lead), we ensure that they realize their full potential as students and leaders.
88% of Chicago Scholars graduate college within 6 years. Per the University of Chicago Consortium on Chicago School Research, only 49% of their peers earn a degree within 6 years. Upon graduation, our Scholars move into leadership positions across Chicago, helping to drive the economic future of their communities and our thriving city.
Chicago Scholars is at a particularly exciting and critical juncture. Due to the success of our program, we have recently received support to expand our impact to serve 675 incoming students and a total student body of 4,500 by FY19.
We seek new members to the Dream Team who can help realize our vision for the future and who exemplify our core values, which do lead our work.
- Mission Driven: We must be relentlessly focused on our Scholars and their potential for success.
- Belief: We demonstrate a strong belief in our Scholars, our city and the potential that exists
- Excellence: We are intentionally in pursuit of quality inputs and outputs programmatically and operationally. Feedback collection is a critical part of a continuous improvement process in pursuit of that excellence. This also includes the demonstration of leadership, honesty, integrity, respect and equity.
- Data Driven / Results Oriented: We will use data to inform our program. We will have clear outcomes and response. We will use our data to demonstrate credibility and effectiveness as a high quality organization.
- Collaboration: We will collaborate internally among teams as well as externally within Chicago. Programmatically, we also recognize that we are just one part of a support system for our Scholars and we must collaborate with those organizations to support our Scholars.
- Innovation: We will always think about how to do things differently and more effectively. We will be thoughtful about how to use resources and technology to achieve growth and efficiency. We will focus on learning, questioning and forward thinking.
The key responsibility of the Program Administrative Assistant is to provide programmatic and administrative support to promote the organizational mission, strategy, goals, and programming efforts of Chicago Scholars.
- Stakeholder Relationship Management: engage, elevate, and escalate support of the mission of Chicago Scholars
- Liaise with key stakeholders on behalf of the Vice President of Programs to build relationships, facilitate meetings, and initiate required follow up
- Conserve Vice President’s time by reading, researching, and routing correspondence; responding to emails, drafting documents; collecting and analyzing information
- Welcome Scholars and visitors by greeting them, in person or on the telephone; manage questions directly or make connections with key staff
- Maintain the Vice President of Programs’ calendar, annual program calendar of events, along with room and/or conference line reservations and travel
- Coordinate all meetings and events hosted by the Vice President of Programs, including the room set-up, refreshments, materials, and briefing the Vice President in advance
- Ensure that the Program Team meetings meet the organizational objectives of communication, community and innovation; record all key discussions
- Identify metrics to continuously monitor stakeholder engagement to achieve organizational outcomes and key metrics
- Support the management and/or coordination of program team projects and events
- Communications and outreach to key stakeholder audiences: support the vision and strategy of positioning Chicago Scholars as experts in the college access, success, mentoring, and leadership fields through
- Maintaining professional knowledge of college access, success, mentoring, and leadership specific concepts, practices, procedures, trends, and developments by reading, researching, and sharing findings with staff
- Creating communications and presentations: newsletters, talking points, PowerPoint presentations, letters and documents for stakeholders
- Acting as a thought partner with all staff in creating messaging; strategize on objectives, agendas, action items, preparation, and bio creation for key conversations
Perform other special projects and administrative duties as necessary
This role will occasionally work on nights and weekends to support Scholar events and programming.
Attend and support mandatory all staff events: the UnTied Gala, College Choice Celebration, New Student Orientation, All Scholar Retreat, First Look, the Onsite Admissions Forum, New Student Interview nights, and our Quarterly Staff Retreats.
Attend and support mandatory all Program team events: Chicago Scholars Day and Scholar Holiday Party.
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