The Center for Social Concern (CSC) is home to more than 1,500 student volunteers and 55 community service groups. The CSC also houses an Alternative Break Program, the summer Community Impact Internships Program (CIIP), the on-campus JHU Tutorial Project, the Community Based Learning (CBL) Advisory Board, and a Community Service Federal Work Study (FWS) Program.
The Budget Specialist is responsible for the funds management of the Center for Social Concern. This individual is the financial advisor for 50+ student organizations within the office, and sets fiscal policy for them. The Budget Specialist serves as payroll supervisor for 60+ student staff, and also co-coordinates the Community Service Federal Work Study program for Homewood undergrads. Will work closely with the Administrative Secretary in supporting CSC staff. The Budget Specialist's duties as the overall office manager of the CSC include, hiring, payroll, purchasing, vendor payment, budget preparation and reconciliation, cash deposits, and administration of procurement cards. Will work with the Business Manager in the Dean of Academic and Student Services Office to ensure proper financial and HR management.
Responsibilities and Duties:
Funds Manager / Financial Administration
- Manage all Center for Social Concern budgets including general operating and personnel - over 100 active budgets that include gifts and endowments. This amounts to just under $1MM for all budgets. Advise Director and Associate Director on allocation of resources. Support CSC leadership with financial analysis, financial projections, grants administration, and planning. Advise all Assistant Directors on resource allocation for major programming initiatives.
- Perform all financial transactions such as check requests, purchase orders, journal transfers, hiring Independent Contractors, vendor adds, deposits, fellowship payments, and travel reimbursements for all staff.
- Create budget reports using BW Analysis. Perform monthly budget audits. Prepare annual budget projections for upcoming FY. Daily management of funds to stay within projections.
- Work with Business Manager in Dean of Academic and Student Services as well as the Homewood Student Affairs Business Office to establish proper procedures for funds management.
- Administer at least 9 Procurement Card accounts.
Financial Advisor to 65 Student Volunteer Groups
- Manage all group budgets.
- Set fiscal policy for groups.
- Audit all group budgets each semester.
- Perform all necessary financial transactions for groups such as deposits, check requests, purchase orders, vendor adds, Pcard purchases, and travel reimbursements.
- Act as liaison between groups and outside vendors. Work closely with group Treasurers, providing 1:1 support such as event planning, budget projections and planning, and budget reconciliations.
Payroll Supervisor to Student Staff
- Facilitate hiring of approximately 60 academic year student employees + 60 summer employees. Communicate with students to help them gather the necessary supporting hiring documents.
- Generate all electronic payroll transactions.
- Maintain student personnel files and student staff rosters for academic year and summer session.
- Record time sheets for semi-monthly payroll for each student employee.
- Act as liaison/troubleshoot between student employees and Student Employment Office and Financial Aid Office.
- Monitor Federal Work Study wages to be sure we are not overcharged.
- Keep student staff expenditures within annual budget.
Department HR administrator for 9 full time staff and 1 part-time staff
- Create job postings for new department hires.
- Prepare all hiring documents.
- Initiate onboarding process for all new hires so they have immediate access to JHED, Outlook, and JCard.
- Prepare annual salary increases and adjustments.
- Prepare documents and monitor any leaves of absence.
- Maintain knowledge of University's HR policies and procedures.
- Keep CSC staff abreast of any important changes or useful information in HR/Payroll.