Grants and Contracts Officer (Administrative Analyst/Specialist- Exempt II)
Classification: Administrative Analyst/Specialist-12 Month-Exempt II
Department: Grants and Contracts
Sub-Division: Associate VP Research and Sponsored Projects
Salary Range: $4,693- $7,617 per month
Appointment Type: Ongoing
Time Base: Full-Time
Monday - Friday, 8:00 AM - 5:00 PM
California State University, Fullerton is searching for a Grants and Contracts Officer. This is an exciting opportunity for enthusiastic, fair-minded individuals looking to take the next step in their career. The Grants and Contracts Officer should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under the general direction of the Director of Grants and Contracts and functioning as part of the Office of Grants and Contracts (OGC) team, the Grants and Contracts Officer (Administrative Analyst/Specialist- Exempt II) provides high quality support and customer service to faculty, staff, and funding agency sponsor representatives. Serves as the lead/primary contact for selected colleges or campus units in preparing, reviewing, and submitting proposals to ensure compliance with applicable Federal, state, and local laws and regulations, as well as university policies. Provides advice and assistance to faculty, administrators, and staff with all aspects of proposal preparation, including but not limited to, interpretation and clarification of sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with sponsor guidelines. Identifies areas of risk and/or concern prior to proposal submission and ensure timely submission of accurate proposals. Coordinates the campus approval processes for proposals and other pertinent pre-award documents. Serves as primary administrative contact and liaison between the university and sponsors at the proposal stage. Identify and service as liaison in matters involving Conflict of Interest, HIPAA, Biosafety, and Responsible Conduct of Research for assigned departments and units.
Drafts, reviews, analyzes, negotiates, and recommends grants, cooperative agreements, contracts, and other agreements for acceptance by the CSU Fullerton Auxiliary Services Corporation (ASC) on behalf of the university. Provides training for faculty and staff in all pre-award processes and procedures. Completes registration to appropriate sponsor systems, as needed. Issues accounts for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, NSF Fastlane, and e-grants. Assists in logistical preparation for various campus-wide events, workshops, and meetings. Serves as the lead in drafting and updating contract and various other bilateral agreements including, but not limited to, MOUs, MTAs, and NDAs. Secures concurrence of the principal investigator and other University offices as appropriate prior to recommending acceptance of award to ASC with non-standard terms and conditions.
Serves as OGC lead in drafting, issuing and negotiating subawards/subcontracts to other institutions, and coordinating ASC's acceptance of these subawards/subcontracts. Manages the subaward issuance process, educates individuals on campus regarding sub-recipient regulations and policies. Attends monthly meetings with ASC to discuss subcontract procedures and participate in policy updates as needed. Other duties as assigned.
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Special Working Conditions:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Hiring Preference: On-Campus CSUEU Employees
Application Deadline: 27-Apr-2017
Apply online at: https://sjobs.brassring.com/TGWEbHost/jobdetails.aspx?partnerid=11720&siteid=76&AReq=9453BR
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