Bibliographic Assistant: 50% Slavic & East European Collections 25% Baltic Collections 25% other Humanities and Area Studies Collections
The Stanford University Libraries (SUL) currently has one full-time (100% FTE) position available for a Library Specialist IV to provide support for planning, developing and managing collections in various subject areas, primarily Slavic and Baltic, but including other Humanities and Area Studies fields. The Curatorial Assistant will provide assistance to Curators in the acquisition of current and out-of-print publications, both print and digital, as well as rare books, manuscripts and other materials destined for Special Collections, perform limited but high level reference assistance and bibliographic instruction, and may be asked to train student assistants for special projects. The Curatorial Assistant will also assist the Curators or Bibliographers as appropriate in preparation of materials for courses, orientation sessions, and related public presentations, assist in the creation and maintenance of the subject specialists resources pages on the SUL web site and provide support for exhibit preparation and production of guides or other aids to research. The Curatorial Assistant will also assist in the preparation of materials for donor relations and in the management and coordination of gifts and of established exchange programs. The Curatorial Assistant will be expected to independently apply a professional level of knowledge in dealing with booksellers and other vendors of research materials both in the United States and abroad, including the UK and other European countries that may require correspondence in foreign languages.
Manages the Slavic exchange program, including maintaining up-to-date contact information and sharing it with Acquisitions; monitoring the balance of material sent out vs. material received; trouble-shooting; overseeing Stanford Slavic desiderata projects; evaluating requests from exchange partners in terms of availability and price; dealing with Acquisitions regarding recently published material being ordered for exchange partners; and preparing fiscal reports on exchanges for the Curator. Assists Slavic and Baltic and other Humanities and Area Studies curators with developing the collection, evaluating it and facilitating its access. Carries out special projects as assigned by Slavic, Baltic, or other curators. These may include processing Slavic, Baltic or other archival and manuscript collections; assisting Technical Services with large collections. Performs limited reference assistance and bibliographic instruction as assigned and also in absence of curators. Assists as needed in development of exhibits and organized research tools, including the subject specialists resources pages on the SUL web site and their social media channels. Assists curators in communications with booksellers and other vendors of research materials both in the United States and abroad, including the UK and other European countries that may require correspondence in foreign languages. Trains and supervises student, hourly or temporary employee(s) for special projects as needed. Assists in preparation of materials for donor relations and in the management and coordination of gifts and of established exchange programs. Provides general office support and manages flow of incoming and outgoing mail.
Minimum Education and Experience Required:
A B.A. in a relevant subject, plus three or more years of experience in an academic library, or equivalent combination of education and relevant experience.
Minimum Knowledge, Skills and Abilities Required:
Proficiency in written Russian and English is required. Must have subject knowledge associated with undergraduate course work in a specialized subject Ability to understand and communicate library policy Experience with supervision of lower level staff Demonstrated experience in using judgment and initiative to analyze and recommend new procedures
Other relevant experience may include:
Knowledge of other Slavic languages in addition is highly desirable. Knowledge of one or more Baltic languages is highly desirable. Proven ability to apply subject knowledge to complex tasks of bibliographic organization and description. Knowledge and experience using a variety of bibliographic tools, including Stanfords catalogs (SearchWorks), OCLC, SIRSI-Unicorn, digital database products and specialized bibliographies, guides, and catalogues in print form. Experience in library acquisitions or copy cataloging. Experience using or ability to learn one or more library automated systems. Knowledge of professional publications, price reporting, and general structure of the publishing industries of relevant countries. Knowledge of local SUL procedures. High degree of comfort in the use of computers in a networked environment for word processing, spreadsheets, database management, financial systems, communication; and web page creation and maintenance. Experience working in an academic or large public library system. Demonstrated high level of communication skills, oral and written, including the ability to compose correspondence in English as well as appropriate foreign languages.
Minimum Physical Requirements:
Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs. Ability to work in an environment that is dusty and or moldy Ability to lift books that are up to 10 lbs. Ability to kneel and reach Must be able to stand for many hours
Interpersonal skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
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Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.