Coordinates all administrative activities for the Chief Safety Officer for the SKCCC who is also a Vice Chair for Oncology; Interprets operating policies of the University and the Hospital; Exercises independent judgment in the resolution of administrative problems; Participates in the development of budgets and ad-hoc reports; monitors and reconciles expenses against approved budgets. This position will also support a new developing service, The Diagnostic and Treatment Planning Center, which is for confirming pathologic diagnosis of cancer.
Duties and Responsibilities:
Serves as administrative assistant to the Chief Safety Officer for SKCCC/IT Safety Officer for Johns Hopkins Medicine, through the Armstrong Safety Institute.
Coordinates calendar, arranges travel and processes expense reports; Prioritizes/triages phone messages from patients, and others calling into the Safety Director's office
Greets visitors; opens, sorts, screens mail; Prepares agendas for meetings, takes minutes as needed; Prepares correspondence on behalf of the Safety Director
Coordinates and implements office services such as purchasing, record keeping, and other projects, as assigned
Assists with event planning
Resolves schedule conflicts; Uses automated records systems to access/enter/edit patient information
Assists physician(s) in monitoring signature of clinic and hospital notes. Sends out clinic notes as required to referring physicians.
Assists patients, families, referring physicians and third party insurance companies in scheduling, resolving issues, relaying information regarding preparation for laboratory tests/examinations; Gathers patient records/data as required; Ensures all patient records are transmitted to correct areas in a timely manner
Obtains insurance verifications as required by patients' health plan. Assists patients or family members with completion of medical insurance forms (Diagnostic and Treatment Center)
Handles calls/complaints in a courteous/constructive manner and pursues resolution
Prepares institutional/agency forms and submits license applications in a timely manner
Reconciles expenses to budget; Communicates budgetary changes to the appropriate people
Orders supplies and processes reimbursements for Safety Director, using internal automated systems;
Oversees office operations and trains others as appropriate.
Responsible for arranging coverage in the event of absence and coordinating time off with Division Administrative Manager.
This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent(s). It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.
Final applicant for this position may be required to complete skills assessments appropriate to position description.
High School Diploma/GED. Five years progressively responsible administrative experience. Additional education can be substituted for experience, to the extent permitted by the JHU Equivalency formula.
Special Knowledge, Skills, or Abilities / Competencies: Word processing, Excel, MS Access, PowerPoint. Excellent verbal and written communication skills. Understanding of clinical trials. Demonstrated ability for self-direction and initiation. Demonstrated ability to work independently and part of a team. Excellent interpersonal and organizational skills.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.