Research Program Assistant - 74610
Description The Disparities and Culture: Outcomes and Vitality Research (DISCOVeR) Lab, under the Division of Primary Care and Population Health at Stanford University is seeking a Research Program Assistant to provide administrative and operational support working under general supervision of the Program Manager. The DISCOVeR research projects seek to address the gap in knowledge of health and health-related patient centered outcomes, specifically exploring gender and racial/ethnic disparities in obesity, diabetes, and coronary heart disease. For more information regarding the lab, please visit: http://med.stanford.edu/discover.html. We are seeking a highly-motivated and organized individual with a background in administration to support the daily administrative needs of the team and Principal Investigator, but also has the flexibility to participate in various aspects of the research projects.
* - Other duties may also be assigned
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- Maintain approved content on websites.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- Participate in general research coordination of small internally-funded projects
Qualifications DESIRED QUALIFICATIONS:
EDUCATION & EXPERIENCE (REQUIRED):
- Bachelors Degree in health sciences, health administration, public health, or related field
- Two or more years of experience in administration
- Strong interest in working in research in the area of chronic diseases and health disparities
- Excellent organizational, problem-solving, time management, and oral and written communication skills
- Proficiency with Mac and PC software including MS Office (Word, Outlook, Excel, PowerPoint), Access, and Adobe Acrobat and Illustrator as well as internet applications.
High school diploma and three years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine
Job Code: 4102