Executive Assistant to the Middle School Director
Full-Year, Full-Time (1.0 FTE)
Lakeside School, an independent coeducational day school located in North Seattle, is currently recruiting for an Executive Assistant to the Middle School Director. The Middle School Executive Assistant will provide detailed, comprehensive, proactive administrative support to the Middle School Director, supervise the Middle School Receptionist/Registrar and Administrative Assistant/Events Coordinator, and oversee significant portions of the middle school systems and operations. This position will have a medium to high level of interaction with students and families. An appreciation for and a desire to work with a school population is essential to the success of the position.
- Manage the Middle School Director’s calendar;
- Strategize with Middle School Director on office protocols, processes, procedures, and office support systems affecting the Middle School at large;
- Track, schedule, and coordinate Middle School faculty evaluations. Create schedules and surveys and compile and distribute survey results;
- Manage and oversee the Middle School office, working closely with the MS Receptionist/Registrar and the Administrative Assistant/Events Coordinator;
- Provide support for department head meetings, including taking minutes and preparing materials;
- Copy, edit, format, and occasionally write Middle School Director’s correspondence;
- Create the Middle School calendar for the school year and update middle school events on the Lakeside web page;
- Create and maintain a calendar of Middle School events (special schedules, Welcome Nights, Service Learning, etc.);
- Manage summer requests and Tools for the Job funds (collect, collate, review and order);
- Assist Human Resources with scheduling interviews, locating rooms, and distributing resumes and hiring materials;
- Work with department heads to update the Middle School Curriculum Guide and Course Sign-ups;
- Help ensure the safety of students and adults in the building;
- Compile Annual Report results and send year-end Kudos;
- Create and provide the Communications Department with summer family and faculty electronic mailing documents (this includes a letter from the Director, contact lists, key dates, and calendars); and
- Act as a backup to the Main Office, answering telephones, greeting guests, and assisting students.
Requirements and Qualifications
- Five or more years’ experience in a similar role;
- Prior supervisory experience;
- Experience working with young people in some capacity (desired but not required);
- Bachelor’s degree;
- Excellent organization skills and ability to effectively prioritize workload;
- Strong communication skills and ability to build relationships with core constituents, including students and families representing a diverse population;
- Ability to exercise discretion and independent judgment in dealing with faculty, staff, students, and parents/guardians;
- Demonstrated ability to maintain a high level of confidentiality;
- Desire to anticipate needs and offer proactive support; team player with can-do attitude;
- Take ownership of all tasks to add maximum value. Ability to troubleshoot, and resolve problems independently and ask for help if needed; and
- Proficiency with Microsoft Office software, particularly Outlook, Word, and Excel.
Compensation and Benefits
Lakeside School is committed to attracting and retaining outstanding candidates who will add to the racial, cultural, economic and gender diversity of our school community. We provide a competitive compensation package which includes, but is not limited to, a monthly salary, excellent health and welfare benefits, access to funds for professional development, housing down payment assistance program, and school-provided lunches. Additionally, Lakeside offers faculty and staff opportunities to participate in non-classroom teaching programs such as Global Service Learning, Summer School, coaching, etc., for extra compensation.
Lakeside School was founded in 1919, and currently enrolls 851 students in grades 5 through 12 from diverse ethnic, racial, religious, and economic backgrounds.
The School’s Mission and shared commitment of all Lakeside employees is to develop in intellectually capable young people the creative minds, healthy bodies, and ethical spirits to contribute wisdom, compassion, and leadership to a global society. We provide a rigorous, dynamic academic program through which effective educators lead students to take responsibility for learning. We are committed to sustaining a school in which individuals representing diverse cultures and experiences instruct one another in the meaning and value of community and in the joy and importance of lifelong learning.
This position will require standing/sitting, walking to other parts of campus, and occasional travel.
Interested candidates should submit a cover letter, resume, and salary history via the online application located on Lakeside’s website (www.lakesideschool.org). From the home page chose About US / Careers / View and Apply for Available Jobs. Applications will be accepted until position is filled.
Lakeside School is an equal opportunity employer seeking to diversify its workplace.