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The Law, Societies, and Justice Program is a dynamic unit that enables students an opportunity to understand and analyze the multiple and consequential roles that law plays in the social world. Its faculty is well-regarded for their teaching excellence, and its emphases on comparative law and on rights distinguish it as one of the most innovative of such programs in the United States. LSJ has 6 core faculty members and 1 lecturer, 4 professional and classified staff members. The program serves about 200 majors, and its annual undergraduate student credit hours exceed 8,600. LSJ selects majors through a competitive admissions process. These students are energetic and engaged, and are eager to use their University experience to position themselves for careers of deep personal and social significance. LSJ also administers a graduate certificate program through its affiliated Comparative Law and Society Studies Center (CLASS).
Our Law, Societies and Justice Program has an outstanding opportunity for a part-time, 75% Administrator.
The Administrator of the Law, Societies, and Justice (LSJ) Program is responsible for general administration, business planning, financial management, personnel, research project support, advancement, and other functions as necessary. The Administrator also provides support for the Disability Studies Program which is housed within LSJ. The Administrator reports to the Director of the Program, acting independently under the general direction of the Director and within the University's policies and procedures.
Essential job functions include:
General Administration: Oversees day-to-day operations. The Administrator oversees payroll, procurement, travel, equipment inventory and departmental personnel. The Administrator is the chief liaison between the Program and other campus units such as the Dean's Office, Payroll, Academic Human Resources and general Human Resources, Accounts Payable and Advancement. Maintain accurate records of budgets, HR, & other operations. Oversee arrangements for visitors, including job candidates, guest speakers, and visiting instructors/scholars. Manages outreach functions and public events as required. LSJ is a client of the Arts & Sciences Shared Service Group for payroll transactions. The Administrator will manage submission of payroll changes via the Shared Services intake and participate in Shared Services Governance.
Finance: The Administrator manages and monitors all state, gift, grant and self-sustaining budgets (approximately $1.1 million per year). This includes tracking and assigning expenditures to appropriate allocations, verifying allocation balances, and providing monthly budget reports to the Director. The Administrator provides budget projections and spending trends and alerts the Director to potential allocation deficits or unusual expenditure patterns.
The Administrator oversees endowed funds, and associated operating funds as well as annual gift funds; ensuring gifts are transmitted and acknowledged in a timely fashion, estimating revenue from endowed and annual gift funds, and providing guidance on allowable uses of gift funds. The Administrator monitors all grant and contract budgets. This includes the distribution of reports to principal investigators and the Director. The Administrator assures adequate funding for investigator initiated budget changes and alerts investigators and the Director to potential deficits. The Administrator provides guidance to investigators and staff regarding federal, state, and university grant policies and procedures. The Administrator manages fiscal procedures that enable prompt responses to faculty investigators, Director, and campus requests, and ensures compliance with federal, state and university policies. The Administrator monitors all self- sustaining budgets.
Strategic Planning: The Administrator, in consultation with the Director, provides support for planning and executing long-term strategies for advancement and alumni outreach. This can include determining best practices for increasing discretionary revenue, monitoring alumni databases to identify potential prospects, helping to coordinate regular and targeted outreach to key alumni and others with potential interest in supporting the Program, and maintaining strong working relations with the Advancement team in the College of Arts and Sciences.
Human Resources: The Administrator ensures that LSJ follows all applicable policies, labor contracts and regulations regarding personnel including faculty, classified, professional and hourly staff and Academic Student Employees (ASEs). Prepares, assembles, and distributes required documentation for faculty promotion and tenure and reappointment and appointment processes; oversee faculty recruiting assuring compliance with UW and INS rules and regulations regarding faculty searches.
Supervisory: Supervises administrative staff member(s) and student assistants, assigns and monitors work, conducts performance reviews and initiates corrective action as necessary; provide professional development and mentoring. Works with Director to hire and train new staff as necessary.
Other duties as assigned.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.