Job Requisition Number: 22707. Accounts Payable (Disbursements) has campuswide responsibility for the processing, analysis, reconciliation, and problem-solving related to accounts payable transactions. We provide systems support, policies, procedures, and training to facilitate the processing of approximately 650,000 annual payables transactions including:
Invoices Leases Non-PO Payment Requests Travel & Entertainment Reimbursements Other Non-Payroll Disbursements Total annual disbursements are in excess of $1 billion.
We are committed to giving prompt, courteous service to faculty, staff, students, and vendors within the guidelines of University of California policies and in compliance with local, state, and federal regulations.
Under the general direction of the Accounts Payable Manager, this key position is responsible for all aspects of management, growth, strategic vision, support, reporting, and compliance with university policies for the UC Berkeley Bank Card programs. Card programs include the virtual card (PaymentPlus), the procurement card (bluCard), event card, the travel T&E and CTS cards, and the travel study card program.
Program Administration: ?Plan & coordinate implementation of ongoing improvements to card programs, streamline & improve end-user and back-end processes with the goal of reducing small dollar invoices. ?Analyze highly complex spending patterns on card programs for trends & make recommendations for consolidation of vendors, changes to card usage policies, Merchant Category Code access changes & other changes that will minimize risk & increase card spend or adoption, and maximize efficiencies & incentive income for the university. ?Maintain card program desktop procedures & policy manual. Serve as primary interface between UC Berkeley & Card Program banking partner regarding the card program, emerging technology, changes in the program & any other issues. ?Develop & perform audit routines to ensure compliance with policy requirements. Identify audit issues/problems and recommend resolution to management. Review & approve exception & compliance reporting; ensure tracking, investigation & resolution of policy violations. ?Provide reporting & metrics to illustrate the value of the programs. Handle card data security issues.
Customer Support: ?Manage card accounts: set up & closing, revising limits & other controls. ?Monitor processes for cardholder change notifications for new & terminated employees & card account updates. ?Educate cardholders on use of the card programs, policy information & changes to procedures. ?Design & deliver training programs related to the card programs & supporting software applications.
Special Projects and Assignments: ?Perform other duties as assigned by the manager as required to maintain the continuity & quality of service & operations of the Accounts Payable organization.?Bachelor's degree with a major in a business, accounting or related field and two or more years of experience in credit card or procurement card administration, or related field; or an equivalent combination of education and experience. ?Analytical skill to weigh information and options and make sound decisions affecting the department, division, and other functional units of the University. ?Skill in negotiating, which includes the exchange of ideas, information, and opinions with others to formulate policies and programs, and/or arrive at decisions, conclusions, or solutions. ?Analytical and calculation skills to independently compile data, prepare, and evaluate university-wide and campus reports. ?Skills to set priorities that accurately reflect the relative importance of essential functions, deadlines, and shifts in workload. ?Basic understanding of enterprise financial systems (ERP), which manage institutional financial business, such as procurement transactions. ?Demonstrated skill in the use of computers including, but not limited to, the following software: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); internet browsers; accounting and procurement systems. ?Proven skill in working as part of a team, collaborating with colleagues, and the skills to maintain effective working relationships with supervisors, and departmental and campus personnel. ?Demonstrated skill to independently develop innovative solutions and solve problems in the context of frequent policy and program changes and to streamline labor-intensive processes. ?Excellent interpersonal, oral, and written communication skills with the ability to communicate effectively either in one-on-one or group settings; by using appropriate nomenclature and terminology and by being perceptive and taking into consideration the diversity in social, cultural, professional, and educational backgrounds. ?Comprehensive and detailed knowledge of banking regulations, cashiering requirements, internal control procedures and payment card industry standards. ?Demonstrated experience with leading improvement to processes, policies, and/or programs, with the result of improving user experience, creating efficiencies, or realizing cost savings. ?Experience delivering presentations in a one-on-one, small or large group format, which are well organized, clear and understandable, informative, and effectual. ?Working knowledge of general accounting principles to manage and reconcile financial activity. ?Experience with PeopleSoft or similar complex full-suite financial systems, with particular emphasis on procure-to-pay. ?Experience conducting in person and online training events, developing online learning tools, and using a Learning
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