Program Manager, Pre-College
California College of the Arts
CCA's Pre-College Program is a four-week summer program for high school students located on the College's Oakland Campus. Approximately 230 students attend each summer. The Pre-College Program Manager is responsible for all aspects of the program, including, but not limited to, student recruitment and admissions, course registration, student and faculty support, day-to-operations, and program research and benchmarking. During the fall, when the Pre-College workload is lighter, the Program Manager will work on Special Programs projects outside of the Pre-College program as determined by the Dean and Senior Director. This position is located on the college's Oakland campus.
- Recruitment and Enrollment: Serve as the primary contact for Pre-College students and their families—from point of inquiry to arrival at CCA, through day-to-day operations of the program. Work in conjunction with the Enrollment Services Office and Marketing-Communications to maximize enrollment for Pre-College. Review scholarship applications and distribute awards. Work with Technology team to refine and update online application as needed. Attend National Portfolio Day in SF.
- Student Support: Act as a main liaison across departmental support from campus partners. Work closely with International Student Affairs and Programs to facilitate the I-20 process for student visas. Coordinate with Student Accounts to track student payments and refunds. Register students in classes, monitor cohorts and waitlists, and work with Student Records Office to ensure that students receive appropriate grades. Manage Pre-College code of conduct and conduct violation process. Coordinate with the Office of Residential Life, Student Affairs, and Public Safety as needed to ensure all students are supervised in a safe learning environment.
- Program Administration: Work with the Dean of Special Programs to identify and hire faculty. Generate faculty contracts and support program faculty during onboarding process. Hire and supervise work-study office and classroom assistants. Coordinate and facilitate weekly faculty meetings and scholarship meeting. Propose and monitor yearly program budget, and compile end-of-summer program enrollment/budget summary.
- Marketing Support: Work with Marketing-Communications department to ensure effective promotion of program, including print collateral promotion, digital campaigns, and social media. Maintain program website and social media channels (Instagram, Facebook).
- Programs and Events: Coordinate program-wide events, including first-day Orientation, San Francisco field trip for all students, final exhibition and ceremony. Plan evening workshops to complement student experience, including hiring instructors, providing materials, and reserving spaces.
- General Program Management, Research and Support: Under the direction of the Dean of Special Programs and the Senior Director of External Partnerships and Academic Programs, research, benchmark and support new program initiatives as assigned during the academic year.
- Office Support: Assist with general office support for Special Programs as needed.
Bachelor's Degree required, with major in art, design, or museum education. Excellent interpersonal, communication, and organizational skills. Proficiency with Mac and/or PC (MS Office Suite, database management). Ability to work independently, handle a fast-paced environment, and manage multiple tasks simultaneously. Strict attention to detail. This position requires strong administrative skills and a positive attitude.
Applicants are required to attach a cover letter and resume, as well as state salary history and requirements. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
For staff positions, screening begins immediately and continues until the position is filled.
For full application instructions and position description, visit https://cca.wd5.myworkdayjobs.com/CCA/job/Oakland/Program-Manager--Pre-College_R502108
As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
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