The Financial Administrator Supports a university accounting-related area or program. Manages financial operations &/or analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple MSS financial operations comprised of work that involves some complex problems &/or decisions. Implements existing policy & ensures the effective, compliant, & efficient completion of daily financial activities. Represents &/or guides business area on internal &/or external financial affairs by exchanging information. Performs all aspects of post-award financial management for MSS Recharge Center/PCAR Grant.
Please highlight areas of responsibility below:
- Accounting policy & procedure
- Accounts payable
- Accounts receivable
- Additional/special pay
- Bank and balance sheet acct
- Bank deposits
- Business continuity planning
- Cash receipt
- Chart &/or account coding
- Cost accounting
- Expense reimbursement
- Financial Statements
- Grants &/or awards
- Journal &/or ledger
- Petty cash
- Procurement card program
- Purchase orders
- Salary administration
- Student funding
- Transfer charges
- Wire transfers
- Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates & provides commitment tracking support for all financial activity.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Coordinates &/or provides information for the annual salary review process.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines.
- Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting
- Creates daily, monthly, annual, &/or project end analysis & reports regarding area/unit, grants &/or awards, accounts, funds, payroll, expense &/or revenue allocation, customer service activity, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, &/or personnel decisions.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintains, and updates financial models and analysis.
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.
- Processes transfer &/or appropriation charges & may balance &/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction & guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares & delivers bank deposits
- Accesses multiple banking systems to process transactions, retrieve information, &/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks &/or banking systems to obtain clarification of rules &/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal &/or granting agency audit requests.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants &/or Awards
- Reviews PI funding status on a monthly basis.
- Works with Dept &/or Research Administrator regarding financial grants management issues.
- Provides data for grant proposals.
- Develops &/or administers budgets.
- Processes & presents data & information through the application of database, graphic & spreadsheet software.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data & information to be used & completes special financial projects
- Performs general office support activities
- Provides work direction to others
- Supervises other employees
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 2 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
- Advanced knowledge of Excel.
- Exposure to PeopleSoft or NU Financials software.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.