The Financial Analyst 2 supports Facilities Management Special Programs. This role manages financial operations and/or analysis in support of Facilities Management’s mission and in coordination with central offices such as HR, Budget, Financial Aid, Purchasing, IT, etc. This role implements existing policy and ensures the effective, compliant, and efficient completion of daily financial activities. This role applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable).
This role represents and/or guides business area on internal and/or external financial affairs by exchanging information.
- Participates in determination of budget including fiscal resource allocation of appropriated and/or discretionary funds.
- Prepares analysis and reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates and provides commitment tracking support for all financial activity.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Acts a Budget Office expert on units and functions within portfolio of responsibilities.
- Coordinates and/or provides information for the annual salary review process.
- Reviews and reconciles actual expenses to budget per NU Audit guidelines.
- Approves funds reallocation within budget as necessary & appropriate.
Analysis, Statements & Reporting:
- Creates daily, monthly, annual, and/or project end analysis and reports regarding area/unit, grants and/or awards, accounts, funds, payroll, expense and/or revenue allocation, customer service activity, etc.
- Prepares financial analysis and lead schedules for supplies, equipment, and/or personnel decisions.
- Records journal entries and creates reports.
- Performs financial account reconciliations, statement analysis, and transaction research.
- Provides support for annual audit workpapers and quarterly financial statement workpapers.
- Maintains and updates financial models and analysis.
- Provides review and oversight of all types of financial transactions some of which may be complex in regard to size or duration of account.
- Enters individual and/or summary of transactions into journals and/or general ledger or other NU enterprise system.
- Reviews; ensures approval based on alternatives regarding practice and policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles and provides receipts (as appropriate) for transactions.
- Processes transfer and/or appropriation charges and may balance and/or close accounts.
- Troubleshoots problems; performs vendor/account research as needed; obtains additional information from or provides instruction and guidance for customers/vendors; corrects or escalates.
- Maintains Chart of Account lists.
- Prepares and delivers bank deposits.
- Accesses multiple banking systems to process transactions, retrieve information, and/or initiate wire transfers.
- Provides financial policy interpretation to determine the validity of customer requests & ensure compliance.
- Contacts outside agencies, banks and/or banking systems to obtain clarification of rules and/or regulations.
- Controls account availability for all chart strings.
- Provides support for internal and/or granting agency audit requests.
- Reviews status of related university accounts, transactions and processes; troubleshoots issues as needed.
Grants and/or Awards:
- Reviews PI funding status on a monthly basis.
- Works with Dept and/or Research Administrator regarding financial grants management issues.
- Provides data for grant proposals; submits proposals.
- Develops and/or administers budgets; coordinates IRB/IACUC, OSR/ASRSP transactions, and/or effort reporting.
- Interacts with faculty, staff and/or funders to build relationships, transfer knowledge, and/or advise on research policies and procedures.
- Monitors commitments and expenditures to ensure compliance with granting agency guidelines.
- Verifies accurate set up of sponsored project accounts.
- Processes and presents data and information through the application of database, graphic and spreadsheet software.
- Obtains data by downloading from enterprise systems; develops and runs queries.
- Identifies sources for data and information to be used and completes special financial projects.
- Performs general office support activities.
- Manages operation of or interaction with a computer system or system processes that support the area or program.
- Ensures that area service level goals are met.
- Performs other duties as assigned.
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.
- 4 years financial, budgeting and/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.