| The Association Finance Manager works independently with substantial initiative and discretion to direct, manage, and coordinate the financial and business functions of the Association. Under the general administrative supervision of the Association Executive Director, the Finance Manager constructs complex financial statements and reports in order to accurately portray the financial position of the organization. The Finance Manager is responsible for the integrity and accuracy of the accounting system, including accounts payable, accounts receivable, and other general ledger accounts. In addition the Finance Manager initiates HR Workday transactions and maintains HR personnel files. The Finance Manager will oversee and supervise work assignments of the Association Accounts Rep. II, as assigned, and the Association Custodian. The Finance Manager utilizes the Leatherstocking SBN Finance and HR Leads for high-level guidance and recommendations.|
- Bachelor's Degree and experience relevant to the role of the position or Associate's Degree and two years transferrable financial experience deemed as acceptable.
- In-depth knowledge of accounting principles, procedures, and practices.
- Ability to prepare, maintain, and audit financial and statistical records for accuracy.
- Proficient in budget preparation and management, cash flow management, and bank and financial reconciliations.
- Proficient in Windows computer operating system and one or more commercial double-entry accounting and spreadsheet software programs.
- Ability to communicate verbally and in written English with clarity and to understand and effectively implement standard programs and instructions.
- Commitment to learn ACCPAC and other software programs designated by CCE.
- Ability to maintain confidentially of financial information and sensitive personnel matters.
- Ability to gather, aggregate, and analyze data and reach rational conclusions.
- Ability to plan, organize, lead, and evaluate work goals and results.
- Ability to work concurrently on numerous activities and to work under pressure with composure.
- Ability to establish and maintain effective and productive working relationships with association staff, accomplishing association objectives.
- Demonstrate a work ethic of accuracy and sound professional judgment, effectively relating to people in order to accomplish Association's financial goals.
- Able to model commitment to and enthusiasm for the mission of the organization.
- Able to maintain a positive public image of CCE and a professional, personal appearance when interacting with clients, volunteers, and stakeholders.
- Able to work cooperatively with teams on a day-to-day basis.
- Able to travel as required for performing duties of this position.
- Able to meet background-check standards.
- Able to work flexible hours which may include evenings and/or weekends, as appropriate.
- Proficient in the use of Microsoft Excel spreadsheet, Microsoft Access database, Microsoft Word, and other Microsoft Office Suite software programs.
Position Responsibilities & Essential Functions
Direction - 30%
- With substantial initiative and discretion, strategically plan for the overall financial and HR functions of the Association, including development of new CCE Schoharie/Otsego accounting/finance and human resource policies, procedures, and action plans.
- Develop Association financial strategies that adhere to all applicable laws, regulations, and CCE guidelines for compliance, utilizing the SBN Finance Lead for high-level guidance and recommendations.
- Develop Association budgets for all funding sources, including Association grants and contracts.
- Plan for the Administrative, Financial and HR staff to realize Association goals and objectives.
- Develop projections and strategies to address budget and financial trends.
- Plan budget estimates for all program areas.
Management - 35%
- With substantial initiative and discretion, lead the overall finance function of the Association including the management and monitoring of budgets, expenditures, revenues, etc., ensuring the adherence to various internal and external regulations, e.g. GAAP regulations and Cornell Accounting Procedures.
- Monitor state and federal appropriations received through Cornell University and county appropriations.
- Responsible for management of all accounting computer operations including:
- Cash receipts entries, bank deposits and withdrawals, accounts receivable invoices.
- Vouchers for cash disbursements and accounts payable entry.
- Reimbursement claim vouchers for grants.
- Cash handling and recording procedures.
- Year-end financial reports and subsidiary ledgers for Cornell University Extension Administration.
- Ensure payments, petty cash, and other financial transactions are processed accurately and timely, including ACH transfers.
- Provide leadership in all cost analyses and in determining appropriate methodologies, utilizing the SBN Finance Lead for high-level guidance and recommendations.
- Ensure confidentially of all financial, personnel, and payroll records.
- Responsible for management of all Association expenses, ensuring accuracy of all primary and sub-account balances and expending funds within Association policies.
- Ensure periodic physical inventories of the Association's fixed assets and properties are complete.
- Supervise designated Association support staff.
- Ensure organizational data backups are completed daily.
- Recruit finance and office support staff.
- Provide annual staff performance dialogues for direct reports.
- Ensure cash and cash instruments are held in institutions offering an acceptable trade off of interest rate and risk, as directed by the Board of Directors.
- Maintain employee personnel files to ensure legal compliance.
Coordination/Operation - 30%
- Perform highly complex tasks to support the financial administration of the Association including the preparation of financial data for internal and external regulatory reporting.
- Coordinate audits and follow-up on results and findings.
- Conduct financial analyses as requested or required.
- Prepare, analyze, interpret, and present reports including monthly and annual financial statements/reports.
- Prepare Association financial statements and reports for statistical reporting and financial analysis as needed for internal decision makers and funding partners and track trends.
- Under the supervision of the Executive Director, research the investments of all Association funds.
- Prepare labor distribution and reimbursement vouchers as required.
- Maintain a strong connection with Shared Business Network (SBN) Finance and HR Leads and actively participate in meeting the Association's SBN obligation.
- Provide training and orientation to finance and office support staff.
- Reconcile monthly bank statements for all Association accounts.
- Complete all data entry including general journal, accounts receivable and accounts payable ledgers, as necessary.
- Process vouchers for payments and other financial transactions including revenues and expenditures for designated, temporarily restricted, and restricted net assets, ensuring proper accounting of funds.
- Maintain subsidiary journals for fixed assets, Association inventory, prepaid expenses, and deferred income, and other accounts as required.
- Work with Program Leaders, Principal Investigators and/or Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of budget estimates from Association staff into a comprehensive annual budget for presentation to appropriate staff, Association Operations Management Committee, Board of Directors, and submission to the County Budget Office.
- Serve as Association payroll rep using Workday and Kronos.
- Record appropriate distribution of staff salaries among salary accounts.
Professional Improvement & Other Duties as Assigned - 5%
- In cooperation with Association Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
- Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of extension programs, and other duties as assigned.
Health and Safety - Applied to all duties and functions
- Support the association in maintaining a safe working environment.
- Be familiar and strive to follow applicable federal, state, and local regulations and the association's health and safety policies, procedures, requirements, and standards.
- Act proactively to prevent accidents and injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions
- Appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
- Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
- Aware of and adhere to established Cornell Cooperative Extension Association of Schoharie and Otsego Counties' policies and procedures.
- Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
How to Apply
Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting.
When applying through our system, please remember to attach your application materials (cover letter, resume and three references) in either Microsoft Word or PDF format. In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will not be able to change your submission or add attachments.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) Please refer to Applying for a Job (External Candidate) for additional guidance.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
Applications should be submitted on-line by April 7, 2017. Position will remain open until a qualified pool of candidates is obtained.
Please contact Don Smyers, Association Executive Director,email@example.com, with any questions. No relocation or VISA Sponsorship available.
Job Title:Association Finance Manager
Pay Rate Type:Salary
Contact Name:Lori North
Number of Openings:1
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.