| Location: Framingham, MA Category: Staff Posted On: Wed Mar 22 2017 Job Description: |
GENERAL STATEMENT OF DUTIES: The Assistant Vice President of Facilities (AVP) provides leadership and supervision for all activities pertaining to all aspects of the Facilities Department and assumes overall responsibility for the maintenance, upkeep and improvement of Framingham State University's physical assets. The AVP plays an extremely important role across campus in providing the most advantageous living, learning, teaching, and work environments for students, faculty, and staff. The overarching goal of this position is to lead and manage staff and resources so as to optimize funding, time and labor and provide stewardship of physical assets in compliance with all appropriate regulatory and fiscal requirements imposed on the University.
Framingham State University consists of:
- Framingham Campus: 27 academic and administrative buildings (850,000 square feet),
- Framingham Campus: 7 residence halls (2000 residents +/-, 570,000 square feet),
- Ashland Warren Conference Center and Inn: 13 buildings (82,400 square feet)
- 143 acres of land in aggregate
This is a highly visible position which requires dealing with a wide range of complex administrative and technical tasks where frequent independent interpretation and decision making is required. The AVP must demonstrate strong interpersonal and customer service skills, adaptability, and professionalism. The AVP must be available to respond to emergency calls during non-business hours, determine appropriate response, and dispatch employees and vendors as situations warrant.
SUPERVISION RECEIVED: Executive Vice President, Administration, Finance and Technology
SUPERVISION EXERCISED: The AVP directly or indirectly supervises all employees in the Facilities Department. The Facilities department staff includes approximately 85 employees, comprising tradespersons, grounds crew, custodians, steam power plant operators, and seven professional staff including: Director of Facilities Operations; Director of Facilities Utilities; Director of Facilities for Health and Safety; Assistant Director of Inventory and Storeroom Functions; Staff Associate for Facilities; and Facilities Office staff.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provide leadership to and immediate supervision over the administrative and support staff within the Facilities Department.
- Responsible for oversight and management of environmental health and safety, building maintenance, custodial services, building security (keys, locks, card access, doors), building life safety systems (fire alarms, fire suppression, emergency generators, egress control), energy procurement, energy management systems, Climate Action Plan (carbon inventory and plan implementation), high pressure steam power plant and utility infrastructure, furniture and vehicle procurement, grounds and parking lot maintenance, athletic fields maintenance, mail room, store room, shipping and receiving, and inventory control, property acquisition for the University, capital planning and capital project management (in conjunction with other University staff).
- Develop annual plan for facilities operations, including preventative maintenance schedules, regular facilities inspections and seasonal services (i.e. grounds).
- Prepare and manage the facilities and utility budgets for the Facilities Department.
- Implement and sustain a high level of two-way communication between faculty, staff, students, and direct reports.
- Ensure adequate records of costs for buildings, equipment, inventory, and utilities are maintained. Ensure that proper records are kept of all facilities and projects.
- Provide facilities related data for various annual reports required by other agencies and University departments.
- Establish maintenance policies and programs and provide general supervision and inspection to ensure that facility activities and operations are carried out in accordance with established uniform methods and procedures and in the most efficient manner.
- Oversee staffing of the jobs in the Facilities Department including search and selection of new hires, performance management and appraisal of all staff, addressing (in consultation with human resources) any performance short comings, and the implementation of all strategies needed to provide for staff growth and development in pursuit of a high performance workforce, while working with union leadership and in accordance with applicable collective bargaining agreements.
- Represent department in administering the AFSCME and APA union contracts. Conducts informal hearings of allegations of contract violations. Ensures that all personnel actions and disciplinary measures are properly documented.
- Seek new ways to optimize facilities operations, as measured by customer satisfaction, employee morale, facility appearance, and cost of operations.
- Demonstrate sensitivity to students, faculty, and staff of varying racial, ethnic, religious, gender, cultural, disability, sexual orientation, and socioeconomic backgrounds.
- Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.
- Serve as designated Title IX Responsible Employee.
- Perform additional related duties and serve on various University committees as designated by the Executive Vice President.
Special Working Conditions/Physical Requirements:
May be required to:
- Lift items up to 50 lbs;
- Climb ladder up to 8 feet;
- Climb stairs;
- Drive University vehicles.
Will be required to work certain nights, weekends, and holidays in addition to the regular work schedule to support specific events and meet workload demands.
REQUIRED MINIMUM QUALIFICATIONS:
- Baccalaureate degree in facilities management, business management, administration, architecture, engineering, project management or other appropriate field.
- Minimum of six to eight years of directly applicable experience with significant elements in the management of facilities operations, trades, utilities, and maintenance and custodial functions.
- Demonstrated strength in the management of financial and human resources to accomplish a broad and challenging array of tasks with limited resources.
- Experience with employee recruitment, training, development, and discipline.
- Valid driver's License.
- Knowledge of budgetary control principles as relating to facility operations. Ability to formulate and to administer budgets and fund accounts.
- Demonstrated ability to establish and maintain effective working relationships and communication with subordinates, associates, supervisors, and the public.
- Demonstrated ability to keep complete and accurate records and prepare detailed reports as requested.
- Demonstrate experience with HAZMAT, OSHA, Digital Building Controls (DDC), LEED building practices, sustainability, work order systems, and customer service.
- Knowledge of building life safety systems, building maintenance methods, equipment, and procedures.
- Working knowledge of computers and Windows Office Suite.
- Excellent interpersonal and organizational skills; personable and energetic; ability to work independently; ability to prioritize and handle multiple tasks; detail oriented.
ADDITIONAL PREFERRED QUALIFICATIONS:
- Master's in business administration, engineering, or facilities management.
- Registered Professional Engineer or Architect in Massachusetts.
- Knowledge of Commonwealth of Massachusetts regulations pertaining to construction, and maintenance of buildings.
- OSHA-10 training certificate.
- Knowledge of the Inventory Control rules and regulations of the University and of the Commonwealth of Massachusetts.
- Working knowledge of the Massachusetts Building Code and referenced standards, and the Massachusetts laws, regulations, including the Massachusetts Architectural Access Barriers Board regulations and Massachusetts Fire Prevention Regulations, relating to the construction, renovation, and alteration of buildings.
- Ability to produce detailed construction plans and specifications required for the renovation, alteration, or new construction of campus facilities.
- Ability to compute and draft written budgets, project concept reports, and budget requests.
- Knowledge of higher education principles, practices and procedures.