UCSD Layoff from Career Appointment: Apply by 03/17/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
UC San Diego career employees who have passed their trial period will have priority consideration for this position. Recruiters will begin to refer qualified internal applicants after the first 7 days of the job posting. Qualified external applicants may be referred to the hiring department, if a qualified pool of internal candidates is not identified and upon the request of the hiring manager.
Under the general direction of the MSO, the incumbent is responsible for the overall management of the PhD program in Literature. The Department of Literature serves 60 PhD students, 47 ladder-rank faculty and approximately 20 lecturers or visiting faculty.
Responsibilities include graduate student advising/counseling, interpretation of program and university polices, regulations and requirements, evaluation and monitoring of student progress and fulfillment of degree requirements, the entirety of the annual admission process, correspondence with prospective students and TA/Reader appointments and payroll processing.
Serve as key advisor to Director of Doctoral Studies, Department Chair, MSO, Student Affairs Work Lead, program committees and faculty members on all programmatic and administrative matters regarding the PhD program. Participate in the analysis, design and implementation of academic programs, policies and procedures, student record systems, long-range planning and website maintenance.
- Occasional overtime work may be required.
Working knowledge of University policy and procedures governing academic affairs, graduate student admissions requirements, and student services.
Demonstrated experience in academic advising.
Experience articulating program descriptions and requirements to a variety of individuals with broad educational, cultural, and language backgrounds utilizing tact, diplomacy and discretion.
Demonstrated experience interpreting and implementing program goals and policies regarding graduate education.
Knowledge of personnel/payroll policy and procedures, graduate student benefits, and Graduate Division requirements.
Experience using PCs for word processing, database management, accounting and email. Knowledge of Microsoft Word, Excel, Access, and email technology.
Proven strong oral and written communication skills, Ability to understand and follow oral and written instructions.
Ability to work effectively with frequent interruptions and successfully move multiple tasks through to completion.
Ability to maintain accurate and detailed student records. Ability to maintain confidentiality in accordance with established policies.
- Knowledge of integrated campus tracking systems: IFIS, ISIS, PPS. Knowledge of UC and departmental staff personnel policies and procedures.
- A background check is required.