Specializes in processing accounts payable transactions and provides service and information to internal and external customers.
Characteristic Duties and Responsibilities:
Analyzes data related to financial transactions such as invoices, payment history, payment terms, purchase orders, credit memos, and account/subcode to be charged.
Determines steps necessary to process vendor payments in accordance with university policy and procedure.
Contacts staff and suppliers to research and resolve discrepancies.
Ensures that appropriate approvals are obtained for all payments.
Performs data entry and maintains electronic and paper filing systems.
Responds to inquiries regarding vendor payments and provides explanation of university policy and procedure to internal and external customers.
Assists with answering and directing phone calls to appropriate person.
Identifies problems and suggests potential solutions to supervisor and/or management.
Prepares and distributes correspondence, forms, reports, and notices to appropriate persons and/or business segments.
Identifies transactions that are associated with fixed asset purchases and assigns proper subcode.
Sets up vendors in database and maintains related documents.
May train and direct student or temporary employees; may participate in training new employees.
Performs related duties as required.
High school diploma or equivalent to include course work in bookkeeping. A minimum of one year account clerk experience in Procurement or a combination of prior payables, accounting/ bookkeeping experience, preferably with a minimum of six months experience in Procurement.
Required Knowledge, Skills and Abilities:
1. Knowledge of accounting/bookkeeping principles including accounts payable and fixed assets.
2. Proficient with spreadsheet, database and word processing software, preferably Excel and Word in networked environment.
3. Ability to send and retrieve e-mails and access the Internet via web browser.
4. Ability to analyze several pieces of information and draw valid conclusions.
5. Ability to perform basic and intermediate mathematical computations (e.g. add, subtract, multiply, and divide whole numbers, fractions and decimals, calculate percentages and compute interest charges).
6. Ability to operate a 10-key calculator.
7. Knowledge of office practices, procedures and modern office equipment.
8. Ability to effectively communicate and interact with university personnel and the public to exchange or convey information and receive work direction.
9. Skill in providing customer service.
10. Ability to use administrative computing systems (e.g. Banner) for data entry, review and retrieval.
11. Ability to be discreet and maintain confidential information.
12. Skill in typing (i.e. 35 WPM) if required by the position.
Internal Number: 996879