The Vice Provost for Research is creating an Institution-wide Research Development Team (RDT) to help faculty enhance their research competitiveness, catalyze new research and institutional collaboration, and design and implement strategic services for faculty and researchers seeking external funding at Johns Hopkins. This position serves an important and highly public role in a demanding, fast-paced environment. The program coordinator will be tasked with all administrative and general operational activities for the RDT and will report to the Director of Research Development.
The Sr. Administrative Coordinator must be highly proactive and demonstrate the ability to work independently. The successful candidate will be able to prioritize effectively, take an energetic approach to work assignments and take initiative in anticipating the needs of the RDT. The candidate must be committed to responsiveness, customer service, excellence and teamwork.
The primary duties and responsibilities of the job:
Responsibilities include project management, data analysis, report preparation, and budgetary support for the entire Research Development Team (RDT). As this position involves timely work and issues of a confidential nature, the successful candidate must demonstrate careful judgment, a high level of discretion and the ability to work independently.
- Coordinates overall administrative functions, and operations by performing the following duties:
- Manage administrative work flow, identifying bottlenecks and re-routing work as appropriate;
- Brief the Associate Vice Provost and RDT Director on unit administrative matters;
- Process travel and expense reimbursements, online payments and budget reconciliation for the RDT team;
- Coordinates research functions by performing the following duties:
- Manage projects, determine priorities, and maintain a high degree of professionalism and confidentiality, comfortably taking initiative and exercising independent judgment to resolve issues;
- Administer the JHU Limited Submissions program, including: coordinate and disseminate information for the high-profile Limited Submissions programs, work with senior administration, faculty and departmental staff to improve the submission process;
- Communicate funding opportunities to faculty, postdocs and students via weekly email digests;
- Determine due dates and manage the workflow for each set of applications;
- Coordinate the review for each competition, including triaging information to the VPR, compiling reviewer comments and scheduling and staffing all review committees as appropriate;
- Contact faculty who apply for research opportunities to answer questions;
- Notify selected candidates verbally and in writing; contact non selected candidates in writing;
- Use databases to effectively manage opportunities and programs; Coordinate with the office of Foundation Relations for funding opportunities that are jointly administered;
- Identify new external funding sources for faculty in the humanities, social sciences, basic sciences and life sciences; target collaborative, large-scale opportunities;
- Compile the annual research report for the VPR office in collaboration with the Director of Research Initiatives;
- Work closely with the Grants Associate to streamline processes and support large-scale proposal development;
- Develop online applications and reviews, customizable email announcements, and initiate VPR website updates as requested.