Provides administrative support to the Director of University Donor Engagement and the Director of Communications Content Strategy. Also provides occasional support to other members of the supervisors' teams as needs of the departments dictate. The Director of University Donor Engagement directly supervises the department heads and has strategic oversight for the University Donor Relations team, and the AA&D Events team. The Director, with the support of the Donor Engagement and Stewardship Officer, is responsible for imaginative and appropriate appreciation for the University's most generous donors; creating donor engagement opportunities, including Campaign events; developing Campaign donor recognition programs; managing the Committee on University Resources (COUR); and working closely with AA&D Communications on gift announcements and stewardship publications. The Director of Communications Content Strategy oversees the Content Strategy team, which is a writing and editorial team that collaborates with fundraising colleagues, faculty members, and administrators to develop written materials that support central and University-wide fundraiser and alumni affairs activities.
Duties and Responsibilities:
Primary responsibilities of this position include calendar management, preparing agendas and meeting minutes; basic research; preparing initial draft documents, briefings, and correspondence; facilitating complex projects; proofreading and editing invitation and publication copy; creating contact reports; and completing day-to-day administrative tasks. This position requires keen attention to detail, meticulous organization, ability to multi-task, and willingness to take initiative. The position requires the ability to work independently as well as part of a team to complete major projects, and the ability to manage competing timelines and requests. Expertise in Word, Excel, and Microsoft Office Project is required, as is an ability to learn new systems and programs, such as Filemaker Pro and Advance. The staff assistant will have access to confidential information pertaining to donors, alumni, and students and must have a strong sense of good judgment, discretion, and diplomacy. This person must have excellent interpersonal, oral, and written communication skills.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package
Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.
Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers