NYU Langone Medical Center, a world-class, patient-centered, integrated, academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals - Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center - plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.
We have an exciting opportunity to join our team as a Grants Specialist.
Under the direction of the Assistant Director of Finance and Administration, the Grants Specialist is responsible for overseeing the grant application, review, and award process for grant programs. Assists and participates in all pre- and post-award grant processes; provides support to collect and organize funding opportunities; establishes accounts; reviews and maintains budgets, records, processes necessary corrections to ensure compliance with NYU School of Medicine standards, regulations and guidelines. The incumbent will work closely with colleagues in the Neuroscience Institute administrative team and the Sponsored Programs Administration Office.
- Grant, Continuation, and Contract Preparation: Review and coordinate grant submissions for principal investigators as assigned, including collection of biosketches, financial disclosures, other support, IACUC and IRB protocols and facilities pages; formatting grant proposal components (e.g., margins, font, etc.) according to grant/sponsor requirements; ensure all required components follow program announcement guidelines, including page limitations; autonomously create grant applications in Research Navigator and collaborate with SPA to submit applications on time
- Reviews and advises on external proposal budgets and certifications; ensures compliance with NYU School of Medicine and federal policies and procedures
- Participates in Portfolio Summary review meetings with members of the Finance Team
- Provides checklist of necessary documentation related to grant submissions. Edits standard checklists for R01 submissions after review of specific RFAs
- Reporting, Data Management and Regulatory Compliance: Input awards data in research database and maintain with up to date grant information; create electronic grant files for all submitted and awarded grants and ensure all additions/modifications to awards are tracked and recorded in a shared drive; provide reports, responses to inquiries, and grants histories as requested.
- Assists faculty with the submission of Final Progress Reports
- Track due dates for all progress reports and expiration dates of all protocols and awarded research
- Maintains database of IACUC and IRB protocols.
- Processes Prior Approval Forms related to continuations, no-cost extensions and carryover requests
- Audits, monitors and schedules reports of grant activities. Processes transaction corrections, reallocations and other related activities
- Demonstrates knowledge of the organizations service standards and incorporates them into the performance of duties.
- Participates in special projects and performs other duties as assigned
Bachelor's degree with 3 years of experience in grants administration or related field. You must have an ability to prioritize effectively and handle shifting priorities professionally. Knowledge of NIH and other grant agency policies and practices is required. Excellent communication skills and proficient in Microsoft Office applications including Word and Excel.
Masters degree with 4-5 experience in research administration at a healthcare institution.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Medical Center provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. And just as our employees invest so much in us, we invest in our employees. We're pleased to have one of the most competitive compensation packages not only among New York's hospitals and healthcare institutions, but within the corporate sector as well. We begin with exceptional medical, dental, and drug coverage. We enhance this basic coverage with comprehensive wellness programs, and supplement those with retirement investment and benefits plans, and generous paid time off allowances. Add to that a very attractive tuition program, and you'll see just some of the ways that NYU Langone Medical Center demonstrates our commitment to our employees.
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
We require applications to be completed online.
If you wish to view NYU Langone Medical Center's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.