Purpose of Position: The Executive Director of Madison Schools & Community Recreation (MSCR) oversees the planning, organization, promotion and high quality delivery of comprehensive, year-round, recreation and enrichment programs and services that enhance the quality of life for individuals in the Madison Metropolitan School District (MMSD) and for the community.
The position directly supervises eight division supervisors, four support staff and provides leadership to fifty additional full time program staff and two thousand seasonal staff.
Essential Duties and Responsibilities:
- Direct the organization, from overall strategy to functional details
- Direct all aspects of human resources including volunteers
- Direct all aspects of community engagement and partnerships
- Direct all aspects of communication, public relations, and marketing
- Direct all aspects of operations and related functions
- Set department’s direction through development and maintenance of a strategic plan.
- Provide leadership and operational management to MSCR administrative team and department planning efforts.
- Partner with government and non-profit agencies to meet community needs through recreation and enrichment programs, including a leadership role in the Madison Out of School Time (MOST) initiative.
- Develop community partnerships and administer service contracts and service agreements.
- Manage and partner with Building Services on projects that may include facility improvements and leased program spaces.
- Partner and problem solve with Building Services, Schools and the community to ensure the strategic use of MMSD facilities to meet the diverse and ever changing needs of the community.
- Develop and monitor $13 million fiscal year budget.
- Work with individual supervisors to develop and balance budgets for all program and service areas.
- Oversee projects funded by federal, state and local grants, ensuring all grant reporting is done timely and accurately.
- Research, connect with and manage alternative funding sources. Solicit grants, donations and gifts for program support and manage departmental fund raising activities.
- Coordinate Friends of MSCR fundraising events with MSCR staff.
- Ensure the staff is provided with necessary professional development and leadership to provide an equity driven and culturally responsive programming environment for all MSCR participants.
- Maintain a focus on improving the diversity of MSCR employees, with a specific focus on grow your own strategies for access to the leadership levels of MSCR.
- Directly supervise, coach and discipline the performance of eight division supervisors, office manager, and other support personnel. Oversee 60+ full time staff and 2000+ seasonal staff annually.
- Oversee hiring processes for employees, develop and approve pay scales for seasonal staff, approve seasonal staff employment agreements, problem solve and mediate staff conflicts.
- Lead Professional Development Committee in providing professional development opportunities and a staff recognition program for full time staff.
- Lead the MSCR Citizen's Advisory Committee.
- Develop and maintain positive relations with MMSD administrators, businesses, community organizations, civic organizations, neighborhood associations and the general public.
- Oversee outreach and marketing staff in development, editing and distribution of MSCR publications, website, marketing materials and news releases. Develop and conduct presentations/reports promoting MSCR.
- Attend and participate in a variety of meetings including District meetings, internal MMSD committees, Board of Education meetings and community meetings.
- Certified Parks and Recreation Professional (National Parks and Recreation Association) or willingness to obtain within 24 months of employment.
- This position will be required to work evening and weekend hours as needed.
- Ability to exert very light physical effort in sedentary to light work.
- Ability to sit, stand, type or use the keyboard for extended periods of time.
- Ability to frequently travel within the community to visit schools, partners, vendors, worksites, meetings, and events.
- Ability to work extended hours as needed
Start Date: July 1, 2017
Application closes on April 7 11:59pm (CST)
This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required.