The Assistant to the Vice President, Administration, is a shared resource and provides administrative support to the Vice President of Administration, Director of Administration, Director of Campus Planning & Campus Architect, and staff within the Office of Campus Planning. The Assistant to the Vice President, Administration is responsible for general office duties, budget monitoring, tracking and analysis; coordinating travel arrangements, maintaining calendars and scheduling appointments, drafting correspondence, file management, administering procurement and payment processes including entering purchase orders, processing vendor payments, and tracking procurement card use; developing and maintaining records management systems, performing data gathering activities, coordinating and analyzing statistical surveys and customer satisfaction surveys; and maintaining departmental websites. The Assistant to the Vice President, Administration performs other duties as assigned.
Required Education and Experience
- Bachelor's degree from an accredited higher education institution and at least three years of directly related administrative experience; experience monitoring budgets. Applicants who do not possess the required education may substitute applicable experience on a year for year basis.
- Knowledge of WordPress, PeopleSoft, MAPPS, Access, Qualtrics and AutoCAD.
Required Skills and Abilities
- Excellent verbal and written communication skills.
- Ability to interact with senior staff, faculty, staff, students and the general public.
- Demonstrated experience providing superior customer service.
- Demonstrated ability to effectively complete job duties in the midst of competing priorities, while meeting time commitments.
- High level of attention to detail.
- Ability to establish and maintain cooperative working relationships with other offices or organizations whose functions impact on assigned responsibilities.
- Ability to maintain strict confidentiality, uphold integrity and work independently.
- Proficiency in Microsoft Office applications, including Word, Power Point and Excel.
- Ability to learn databases, AutoCAD, WordPress, MAPPS and other software systems.
This position is a classified position with the state title of Professional Services Specialist 4 (A). It is included for membership in the Communication Workers of America (CWA) bargaining unit. The starting salary for this position is Step 1 Range 18 - $45,053.25. Salary for an internal candidate will be determined in accordance with Civil Service rules. Permanent appointment to this position is contingent upon the successful completion of a 4-month probationary period.
The position also includes a comprehensive benefits package with health, dental, and prescription plans as well as generous vacation and sick leave allowances.
Qualified candidates should submit a letter of interest, resume, as well as the names and contact information for three professional references to JOBS@tcnj.edu by April 1, 2017. Applicants will be prompted to and are required to complete an Application for Employment upon receipt of resume.
Final offer of employment is contingent upon the successful completion of a background check.
Under a residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.
TCNJ is a highly selective, public institution that has earned national recognition for its commitment to excellence. TCNJ emphasizes the residential experience for its 5,900 undergraduate students, who benefit from a 12-to-1 student-to-faculty ratio and an average class size of only 20 students. TCNJ is one of only five public institutions included on Barron's Profiles of American Colleges list of the 75 "most competitive" colleges and universities in the United States, and of those five, TCNJ is the only primarily undergraduate institution included. TCNJ's campus encompasses 289 beautiful tree-lined acres in suburban Ewing, NJ, which is located between Trenton and Princeton in the historic Delaware Valley, and is convenient to Philadelphia, New York, the Jersey shore, and the Pocono Mountains.
To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.