| The mission of the Office of Education (OED) is to deliver student-centered educational programs based on active learning principles that enable graduates to become leaders in public health research and practice.|
The MPH Staff Assistant will be the main administrative support person in the MPH department within the Office of Education. This key support role will work closely with the Senior Associate Dean for Professional Education and Assistant Dean for Professional Education -- who assume responsibility for administrative functions of the MPH department and Office of Education.
Essential responsibilities include but are not limited to:
Supporting the work of the Department:
- Provides front desk coverage and assumes all receptionist duties, including answering phones, taking messages, welcoming visitors, sorting/delivering mail to colleagues and preparing packages to be mailed.
- Responsible for purchasing equipment and supplies, maintaining office supplies inventory, and connecting with the Assistant Director of Finance and Administration to ensure all supplies are purchased utilizing the appropriate processes and adhering to University policy.
- Manages the Senior Associate Dean for Professional Education's calendar and provides some additional scheduling support to the Assistant Dean for Professional Education and Director of Educational Policy.
Interfacing with Students:
- Uses established school guidelines (course catalogue, student handbook, departmental documents, and other policies and procedures) to provide students with basic and initial assistance regarding classes, registration, permissions, etc.
- Assists students by connecting them with HSPH staff who can address their needs and questions.
- Supports the student recruitment process by coordinating all visits of admitted students and tracking related details.
-Coordinates meeting logistics for admitted students unable to attend admitted students day. (The admissions season takes place from January through April.)
- Supports the Professional Communications Seminar. This includes planning a feedback session with students, writing a program assessment, scheduling classroom space, making website updates, drafting email communications for students, placing catering orders, managing classroom materials, etc. (These activities generally take place between April and September.)
Support for Summer-Only Degree Programs:
- Assist with planning Summer Session orientation (order catering, reserve rooms, update zip drive materials, post materials on zip drive, and work at registration desk).
- Help MPH program staff and faculty FoS leaders conduct orientation sessions for new summer-only and summer start academic year MPH students and assist with faculty review for limited enrollment classes (send non-degree student information to faculty to be reviewed for admission into course).
- Schedule ID 320 and ID 370 lunchtime presentations for CLE and QM summer-only students, ordering catering, track sign-in sheet, create flyers and advertise student presentations weekly.
- Assist with visa processing for non-degree Summer Session students, schedule meetings with current and prospective summer students, set up summer student email listservs, create flyers for summer events (Hot Topics, Admissions Info Session, etc.).
Coordinating with colleagues across OED and related Academic Departments:
- Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, invitations, announcements, agendas, brochures, packets, etc. and facilitates day of event logistics.
General Administrative Duties as Needed:
- Updates PowerPoint presentations, drafts letters and presentation materials for the Senior Associate Dean and Assistant Dean; proofreads, edits, and drafts other written communications.
-Other duties as assigned.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join Harvard Chan School to support our mission of health research & education and be a part of the oldest institution of higher learning in the country!
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers