UCSD Layoff from Career Appointment: Apply by 03/16/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
Leasing consultant and front desk customer service representative for the Associated Residential Community office. Responsible for leasing and marketing of apartments as well as day-to-day operational procedures. Maintain high occupancy rate, enforce student eligibility, and track rental accounts taking appropriate action as necessary. Prepare, receive and process purchase orders; prepare purchase orders, change orders, and renewals. Establish and maintain professional vendor relationships that benefit the University.
Provide strong attention to detail in completing forms and projects. Accurately utilize Outlook, Word, Access, Publisher, and Excel software. Excellent communication, customer service and telephone skills required for heavy contact with staff and vendors. Thorough knowledge of University policies, procedures and office forms. Must drive University vehicle (or electric cart) to inspect units or run errands.
Housing Dining Hospitality (HDH) is a self-funded, large and complex campus department consisting of 7 divisions, with more than 600 staff employees, 700-800 student employees and an annual operating budget of $150 million. HDH provides housing for approximately 15,000 undergraduates, grad students, faculty, staff and their families in over400 buildings and approximately 5.3 million sq. ft. Currently, HDH houses 38% of UCSD's enrolled students with a goal of housing 50% in the near future.
HDH also provides maintenance and repair, contract meals/meal plan management, as well as retail food service, conference services and catering services to student residents, faculty, staff, and campus visitors.
Please click here to see the Housing Dining Hospitality website – http://hds.ucsd.edu/
- May be required to work occasional overtime including some weekends; may be required to work alternate work hours and shifts, including weekends.
Proven experience as an administrative assistant in a property management/residential leasing office setting.
Proven ability to work efficiently in a busy, service oriented office atmosphere with frequent interruptions, varied work assignments, and fluctuating priorities while meeting deadlines.
Demonstrated excellent general office and administrative skills.
Demonstrated ability to work independently and to compile and analyze data.
Knowledge and ability to use personal computers and various software applications including spreadsheets, wordprocessing, relational databases, desktop publishing, and email.
Proficient in data entry, word processing, and keyboarding skills. Demonstrated ability to process a large volume of documents with accuracy in a timely manner.
Ability to proofread work to ensure accuracy of grammar, punctuation, and spelling.
Ability to complete forms thoroughly, accurately, and follow-up independently according to UCSD and departmental procedures.
Skilled to operate standard office equipment to include: computer, electric typewriter, 10-key adding machine, various printers, fax machine, copier machine, telephone, and voice mail.
Ability to interact and communicate with diverse customer base, in a helpful, effective and informative manner in person, electronically, and on telephone, demonstrating tact and diplomacy.
Ability to coordinate and prioritize workload. Proven organizational skills and problem solving abilities using independent judgment.
Must have a valid CA driver's license, good driving record, and participate in the DMV Pull Program.
Job offer is contingent upon a satisfactory clearance based on background check results.