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The UW Department of Obstetrics and Gynecology (OB/GYN) has a 100% BUDGET FISCAL ANALYST LEAD position open to provide research post-award support and expertise. Currently there are thirty five principal investigators with eighty grant and contract awards totaling $7 million in funding. The Budget/Fiscal Analyst Lead position is responsible for post-award technical management and includes all post-award matters from award through final close out. This position focuses on budget set-up, subcontract and sub-budget set-up, purchasing review, salary distributions and oversight, cost share management, cost transfers, extension requests, budget projections, and closeout. This position is responsible for budget evaluation, interpretation, and reporting using complex Sponsor, University and Departmental policies, procedures and rules. This position works closely with faculty to ensure project success while maintaining records and actions which withstand audit and follow compliance guidelines.
Under general direction of the Budget Fiscal Analyst Supervisor, this position provides higher level fiscal analysis and reporting for sponsored projects including planning, interpreting and review of budgets to achieve project goals. This position is responsible for assisting in evaluating financial alternatives and recommending appropriate action, establishing and maintaining comprehensive fiscal record systems, and recommending and implementing changes.
FINANCIAL MANAGEMENT AND REPORTING 40%:
Develop, modify, and maintain monthly electronic expenditure reports for research-related budgets and provide reports to Principal Investigator, fiscal staff and Director on a monthly basis
Conduct analyses and develop project planning documents in support of the project goals. Forecast fiscal needs and commitments
Identify and interpret situations that may impact projects and suggest options, both to the Principal Investigator and Department Leadership
Meet with research faculty to manage budgetary aspects of research projects
Ensure compliance with all regulations and policies pertaining to grant and contract budgets
Expedite, OSETs, expense transfers, no cost extension requests, invoices, Just-in-Time reporting and grant closure documentation as needed for optimal management of each budget
Communicate with Principal Investigators regarding their funding goals and research funding deadlines and guidelines.
Serve as liaison on pre award matters: communicate with Administrative Business Center service team on Department pre award needs; submit grant intake forms; provide proposal budgets and text as needed.
Support Principal Investigators on internal submissions and all other tasks not requiring OSP sign-off.
Monitor pending submissions and work with OSP & GCA to get budgets opened in a timely fashion.
Consult with Sponsors, OSP and GCA regarding post award compliance and changes to awards, sub-contracts, and research agreements
Collaborate with members of the other departments, School of Medicine, OB/GYN research and administrative staff to make sure that all matters related to research administration are carried out timely with full and seamless service to the faculty
Collaborate with staff in pre-award to assure common knowledge and coordination
Serve as the subject matter expert related to post-award matters in a lead capacity both with the faculty this position supports and staff in the Department
Resolve problems and assist in obtaining approvals for deviations from authorized procedures or expenditures;
Meet with principal investigators at regularly agreed to intervals. In the event that expenditures on a project appear to be heading into overdraft status, communicate this quickly to the Principal Investigator and Department Director
Update Research pages on Department Website and provide grant information for Department communications products.
FINANCIAL OPERATIONS 15%:
Stay abreast of the latest management tools, fiscal policies, and compliance issues.
Coordinate with department finance staff on salary distributions
Advise on allowability of expenditures and work with the Principal Investigator and fiscal operations staff to facilitate purchases and other expenditures and reimbursements
DATA MANAGEMENT 15%:
Review and utilize comprehensive grants management database to document, track and analyze grant and contract budgets, funding sources, award information, and funding trends
Maintain and provide data as needed for on-line budget reporting
Maintain electronic files in a timely and accurate manner by following all naming protocols and timing requirements
STRATEGIC AND PROCESS PLANNING 10%:
Development of procedures to meet the departmental grants and contracts administration goals and mission
Evaluate procedures for ongoing process improvement
Make recommendations to the Department Leadership on modifications
Perform other duties and special projects as assigned 5%
| A Bachelor's Degree with major study in accounting, business administration, or related field and two years of work experience as a Fiscal Specialist II or Budget/Fiscal Analyst, or equivalent combination of education/experience. |
Two years of experience in grant and contract post-award administration.
Intermediate level proficiency and experience with Excel, Word, Adobe Acrobat and Access
Experience and proficiency with OPUS, SAGE, Faculty Effort Certification and My Financial.Desktop
Ability to work with multiple researchers and projects with competing deadlines
Ability to maintain productive working relationships with a wide variety of individuals while maintaining a customer service orientation
Ability and willingness to communicate compliance issues clearly.
Ability to prepare and maintain confidential information
Well-honed organizational and planning skills
Strong work ethic as well as critical thinking and problem-solving skills
Ability to work as part of a team and contribute to process efficiencies and improvements.
| Three years' experience related to post award grants management. |
Completion of Fundamentals for Grant and Contract Management and Grant and Contract Fiscal Administration I and II
Working knowledge of OMB Circular A-21and A-110 for federal requirements; and UW Cost Accounting Standards for sponsored agreements
Knowledge of UW Grants Information Memoranda (GIMs)
Clinical Research Budget and Billing training
Familiarity with Clinical Research Effort Policies
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.