Knox College is accepting applications for Advancement Accounting Manager. The Advancement Accounting Manager is a full-time position reporting to the Director of Advancement Services. The Advancement Accounting Manager serves as a key member of the Advancement team directing and coordinating all activities pertaining to the processing, receipting and reporting on all gifts and pledges received by Knox College.
Essential duties include, but are not limited to: Responsible for the College adhering to legal, regulatory and ethical practices in recording and reporting gifts and pledges; responsible for oversight of the processing and recording of all gifts and pledges to the College; balance all gifts to the departmental/general ledger of the Business Office and report to the Controller of the College; administrator for Authorize.net vendor processes, iModules processes, and for PNC check scan system; provide monthly report to Business Office to reconcile bank statement and download imaged checks and deposits to Docushare imaging system; serve as departmental liaison with external auditors; provide reconciliation and approval oversight for departmental staff credit card expenditures; compile publicly accessible giving reports and data; responsible for maintaining and updating tables within database pertaining to donor accounting, including all solicitations; and participate in maintaining and updating constituent information within the database, including the tables pertaining to constituent information.
Additional duties include: Assist with migration to new advancement database; keep departmental Petty Cash: reconcile, requests, audits; provide additional oversight for accountability purposes for the following areas: prepare Fiscal Year Budget to mirror the budget approved by the Vice President of Advancement and CFO; review accounts every month for discrepancies and requests transfers; prepare year-end reports for tracking project expenses to income for department heads; approve expenses for multiple accounts in the Office of Advancement; and coordinate all purchasing and bill authorizations for the department.
Requirements: Prefer Bachelor’s degree in Accounting plus related recent experience, including hands-on experience with fund accounting and preferably in a not-for-profit organization. Associate degree in Accounting and recent related experience may substitute.
The successful candidate must possess the ability to read and comprehend simple to complex correspondence, instructions, and legal documents such as trust agreements and wills; ability to write routine correspondence; ability to effectively articulate and convince co-workers that a particular course of action is the best and is an ethical solution to a conflict; ability to deal with problems involving several concrete variables in both standardized and unique situations; ability to design and implement data collection and analysis measures to answer routine and unusual questions and requests; ability to apply understanding to carry out instructions furnished in written, oral, or diagram form; strong knowledge of current accounting and financial reporting procedures, IRS regulations relating to gift deductions, and appropriate record-safeguarding and -keeping systems; strong knowledge of computer operations, including ability to operate a personal computer and spreadsheet software; expertise in current administrative computing system must be acquired, polished, and maintained; and proven ability to work independently and make decisions independently.
Knox College is an affirmative action, equal opportunity employer. The College is dedicated to the goal of building a culturally diverse faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications from underrepresented groups. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, religion, disability, creed, or any other protected class.
Knox College is a nationally ranked, private, residential liberal arts college of 1420 undergraduate students located in Galesburg, Illinois. Founded in 1837 by social reformers strongly opposed to slavery, Knox was one of the first colleges in the United States open to all, regardless of race, gender, and financial means. With a campus population of remarkable diversity that includes students from 48 states and 51 countries, significant representation of first-generation college students, and substantial cultural and racial-ethnic diversity, Knox is a vibrant and creative community.
To apply, send a letter of application, resume, Knox College online application and contact information for three professional references to firstname.lastname@example.org