| Advertised Summary Job Description: Columbia University's Mortimer B. Zuckerman Mind Brain Behavior Institute supports interdisciplinary neuroscience research and discovery by scientists and scholars across the university and promises to be the most comprehensive institute for brain science.|
The Associate provides support for a broad range of strategic and tactical responsibilities for the human resources functions in the Mortimer B. Zuckerman Mind Brain Behavior Institute (Zuckerman Institute). Reporting to the Director of HR, this individual coordinates various programs such as talent acquisition, on-boarding and training. The incumbent is as a proactive networker who serves as an excellent relationship builder for the Zuckerman Institute.
Serving as the primary contact for recruitment for the Institute, the HR Associate is innovative in approach and assists in the selection of top research talent for the Institute. The role serves as a vital member to the team providing overarching support.
Responsibilities include, but are not limited to the following:
- Manages programs related to sourcing, assessing, selecting, hiring, and on-boarding all Institute hires. Supports a holistic approach to on-boarding activities for new hires, which includes but not limited to managing the access and approval process for various systems, training needs and creating and delivering training programs specifically designed to support new hires in their first 30/60/90 days.
- Coordinates the hiring process, ensuring appropriate and timely communication of hiring decisions to staff and applicants. Creates, edits, and reviews job descriptions, postings, and other job-related documents for compliance with University policies. Advises and trains staff on hiring techniques including behavioral interviewing. Acts as a backup for managing the casual / temporary positions.
- Serves as a liaison with internal and external constituents to resolve issues and ensure timely processing of new-hire/appointment, reappointment, termination and other related academic transactions. The incumbent is responsible for tracking and ensuring compliance with respect to I-9 processing, annual trainings, annual medical surveillance, visa status and other regulatory matters.
- Reviews, verifies and processes all academic transactions to ensure accuracy and compliance with University and Institute policies. Educates, trains and assists staff in options and guidelines in accordance to University, State, and Federal employment regulations, policies and procedures. Assists faculty and researchers with questions and concerns regarding their appointments and their eligibility stated in the Faculty Handbook. Prepares all necessary correspondences and processes leaves, appointment and visa extensions. Supports full life cycle recruiting for all open positions at all levels to include: campus and select lateral positions in research, administration and technology.
- Builds and maintains relationships with college career services departments and internal stakeholders. Coordinates and attends university and community networking events.
- Maintains recruiting tracking databases for statistical analysis on all campus hires, intern conversions, branding ROI, and on-boarding effectiveness. Prepares necessary reports for Director and senior management to support decision making; organizes information for presentation materials, as required;
- Anticipates and understands the talent needs of the Institute and develops an active candidate pipeline when vacancies occur. Works as part of a larger human resources team to offer assistance and interpretation of policies and procedures to faculty and staff ensuring compliance and security. Possesses comprehensive knowledge and understanding of university human resources policies and procedures; performs additional duties, and special projects as required.
General Minimum Qualifications: Bachelor's degree, including a minimum of three (3) years of related experience is required. Proficient computer skills in MS Office, particularly Word and Excel.
Strong editorial and grammatical expertise is essential.
Analytical and quantitative skills required, along with demonstrated project management experience.
Additional Specific Minimum Qualifications: Must be able to demonstrate excellent interpersonal, written and oral communication skills, including active listening skills. Capable of working independently with strong organizational skills, as well as collaboratively, and take a proactive approach and anticipate needs.
The successful candidate must be proactive and engaging, flexible in nature, possess sound judgment with a collaborative style that fosters teamwork and cooperation beyond the immediate team to the broader organization.
Must have a passion for excellent customer service and commitment to exceptional quality.
Preferred Qualifications: Advanced degree preferred. Prior experience in academic environment or Medical Center highly desired.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.