A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Provide high level support to a team of development professionals. Work as a contributing member in a fast paced, service oriented environment. Works independently and proactively to relieve professional staff of administrative tasks. Prepares legal documents and correspondence with a high level of accuracy. Arranges donor and prospect meetings including itineraries, location, refreshments, staffing, purchases and hosting reports. Frequently communicates with donors and prospects as well as faculty and administrators. Runs reports and accesses information from donor databases. Participates in team events.
- Assist gift officers to systematically identify donors and prospects with capacity. Analyze prospect data and prepare reports.
- Prepare legal documents and correspondence related to donor and prospect activities.
- Manage and coordinate calendars and schedule complex meetings.
- Provide meeting preparation and follow up with high level prospects, donors, campaign volunteers, volunteer committees and third party events including note taking.
- Prepare P-Card and hosting documentation for reconciliation.
- Represent development in handling inquiries of a highly sensitive and confidential nature.
- Assist with planning and execution of visits, events and committee meetings including preparation of invitation lists, coordinating details with event planning staff, and making guest arrangements for campaign events and activities.
- Coordinate details and written preparation of briefing materials for events involving major gift prospects, donors, and University and Michigan Medicine leadership.
- Coordinate travel, hosting and event related activities including planning trips and itineraries, coordinating travel arrangements, locations, refreshments and staffing.
- Bachelor’s Degree or equivalent combination of education and experience.
- Three to five years progressively responsible administrative support experience, preferably in a fundraising environment.
- Ability to manage multiple priorities and meet challenging and changing deadlines.
- Excellent skills in the use of the Microsoft Office Suite (Word, PowerPoint, Excel, Visio, etc.).
- Experience in creating databases and generating reports from a variety of internal data bases.
- Must be a self-motivated, highly dependable independent worker with the ability to efficiently and effectively prioritize work and problem solve without direct supervision.
- Excellent verbal, written and organizational skills.
- Strong commitment to philanthropy at the UM Michigan Medicine.
- Discretion and the ability to interact with top-tier donors while maintaining a high level of confidentiality.
- Ability to work effectively with frequent interruptions.
- Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
- Superb attention to detail.
- Ability to work flexible hours with occasional weekend and evening work as necessary.
- Demonstrate comprehensive knowledge of the University of Michigan and the UM Michigan Medicine organizational structure, culture, operations and procedures.
- Familiarity with DART and other development reporting systems.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.