This is a professional supervisory position which is responsible for directing a Community Cultural Arts program. Work is performed under the direction of the Cultural Arts and Sciences Division Head.
EXAMPLE OF DUTIES:
Program Development/Implementation: Performs a variety of tasks to include planning, developing, organizing, scheduling, promoting, implementing and evaluating cultural arts programs and activities. Works with other staff members to research, design and develop new programs and exhibits that will challenge and excite citizens of all ages. Conducts programs and activities in a variety of climates and facilities. Networks extensively with community groups. Prepares letters, memos, forms, surveys and reports, etc., pertinent to program success and maintenance. Conducts surveys, coordinates instructors, orders supplies, develops, implements, promotes and evaluates programs and services.
Resource Management: Assists in overseeing the operation and maintenance of cultural arts assets in accordance with established policies and procedures. Maintains effective maintenance and storage procedures. Helps maintain inventory of supplies and equipment for the operation of cultural arts services and oversees the proper storage of same. Sets up equipment, including tables and chairs in preparation for activities and scheduled uses. Provides some animal care related to center exhibits and/or programs. Ensures compliance with state health and operating standards for facility.
Supervision and Training of Staff and Volunteers: Determines how programming work will be assigned, processed and reviewed to achieve a high level of performance from staff and volunteers. Assists in hiring, counseling, training. Schedules, and evaluates employees, volunteers and contract providers. Creates an environment conducive to high productivity, efficiency and excellent service to the community. Maintains confidential records.
Financial Responsibilities: Assists in collecting and accounting for all funds received and spent for assigned cultural arts services facilities and equipment per established policy and procedure. Assists in preparing and justifying program budgets and monitors related expenditures and revenues as they pertain to Cultural Arts programs and services. Assists in coordinating fund-raising and solicits grants as needed to support programs; works closely with management and nonprofit organizations who support City cultural arts programs and services.
Record Keeping: Assists in preparing contracts, correspondence, agreements, schedules, work orders, memos, monthly reports, etc. related to assigned area. Helps maintain information related to program participation, costs, usage, etc. to properly document program activity and ensure compliance with record retention requirements. Prepares incident/accident reports, daily deposit and cash report and ensures timely delivery of same to Administration. Helps maintain accurate financial records, reports and files. Helps maintain records and prepares a variety of reports relating to Cultural Arts programs. Assists in preparation of detailed program worksheets outlining desired outcomes and recommended resource allocation.
Customer Service: Assists the general public and City employees with questions on programs. Provides information and gives referrals on an individual basis. Handles complaints/concerns in a professional manner. Services are continuous during daytime, night time and weekends, as assigned. Position has authority to address and restrict access to assigned facilities and programs as needed.