Financial Analyst 1 - 74252
ABOUT STANFORD UNIVERSITY AND RESIDENTIAL & DINING ENTERPRISES:
Founded in 1891, Stanford University is among the top academic institutions in the country, excelling in a wide range of fields from the humanities to information technology to the health sciences and medicine. The university is located near Palo Alto, 35 miles south of San Francisco, on an 8,800-acre campus.
Residential & Dining Enterprises (R&DE), the largest auxiliary organization at Stanford University, supports the academic mission of the University by providing the highest quality services to students and other members of the university community. The Department has an annual operating budget of over $270 million, oversees a 5 million sq. ft. physical plant across the campus, and provides housing for over 13,000 students and dependents, serves over 18,000 daily meals at 30 dining and retail locations and over 300,000 meals at Athletic Concessions events, and hosts 20,000 conference guests annually. Additionally, R&DE comprises 735 FTE staff in the following divisions: the Office of the Senior Associate Vice Provost, Student Housing, Stanford Dining, Stanford Hospitality & Auxiliaries, Stanford Conferences, and a team of R&DE strategic business partners: Finance & Administration, Human Resources, Information Technology and Communications.
Students (Customers) First is the mantra of R&DE and our strategic goals reflect our commitment to delivering quality and excellence to our constituents every day. In R&DE, Excellence is defined by aligning our strategic goals and performance with our vision.
The Finance Analysts report to the Finance Manager overseeing Stanford Conferences and is primarily responsible for billing of all events within Stanford Conferences to include Meeting Planning Events and Summer Conferences; month close activities including accruals, bank reconciliation, journals, check deposits, IOU, Travel and reimbursement, I-procurement, paying bills, equipment maintenance, parking permits, p-card and travel card.
- Assists with reviewing operating statements and collecting backup data, performing structured analysis; conducting data mining; identifying, clarifying, and investigating discrepancies and exceptions; proactively developing solutions and processes.
- Prepares financial reports and budget materials. Runs and analyzes financial reports, often from multiple systems; assists in preparation of management information reports. Maintains, reconciles, reviews, combines, and validates financial data sets and accounts, utilizing financial reports, financial databases, and key financial information.
- Resolves issues within Stanford Conferences unit; applies ingenuity and creativity to problem analysis and resolution, and recognizes exceptions. Performs preliminary analysis, and recommends solutions that may require policy changes or the development of new processes.
- Works closely with other campus departments, Meeting Planner and Conference Coordinators to ensure timely and accurate billing of conferences
- Processes i-journals, IOU checks, I-Procurement, accounts payable transactions, P-Card verification; travel card, petty cash transactions, client refunds, inventory, and purchase requisitions
- Performs end of the month duties such as revenue and expense accrual journals, bank reconciliations, reviews of revenue and expenses, bank reconciliations, and variance reporting
- Assists management on periodic audits
- Creates reports from Reportmart 3 or OBI for management. Performs financial metric analyses
- Hires, trains, and supervises summer student staff, who process the acceptance and reconciliation of cash deposits. Student and temporary staff provide additional support during the year on an as needed basis.
- Takes inventory and purchases office supplies and parking permits. Submits work orders for office or equipment maintenance and tracks orders to ensure completion
- Performs other financial related duties as assigned
- Ensures works complies with complex internal policies and external regulations which may require interpretation.
- Serves as a first line resource to client groups on matters in work unit.
- Resolves transactional inquiries, escalates broader issues, and responds in a professional and timely manner.
- Assists with developing the budget, forecasting, and analyses to be used by internal management for key activities or decision making
- Understands, applies, and ensures compliance with complex internal policies and external regulations which may require interpretation.
- Participates as a member of a project team; supports new initiatives; cooperates and adapts to changes and processes. Participates in change management strategy through communication and collaboration with others.
- Contributes to development and maintenance of process documentation for area of responsibility. Develops basic test scenarios, perform testing, and analyze and summarize results.
- Understands and participates in cross training on core functions in work area or unit; serves as a back-up to other functions.
- May supervise the day-to-day activities and provide on the job coaching and training to other staff, as needed.
- Other duties may also be assigned
Duties will vary during the busy summer conference peak season
Education & Experience:
Bachelors degree (accounting, finance, business preferred) and two years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft Office suite
- Knowledge of Kinetic conference software a plus
- Proficiency with navigating through Stanford Financial Applications a plus
- User knowledge and demonstrated experience of financial systems; internet and computer literacy.
- Understanding and ability to apply basic accounting skills and concepts.
- Demonstrated communication skills, including ability to prepare materials for and clearly and effectively communicate information to internal audiences and client groups.
- Basic project management skills and ability to contribute as part of a project team.
- Experience in an academic setting or operation is a plus
- Solid knowledge of accounting required. Must have experience preparing journals and other close related transactions
- Operational understanding of event planning, housing and dining is desired.
- Ability to collect data, manage multiple data input and consolidate for management reporting
- Shows initiative, prioritize tasks, and provide follow-through and the ability to work independently with minimum supervision.
- Strong analytical skills with ability to create financial spreadsheets and work processes.
- Must be able to understand an operation and respond with financial metric reporting and analysis to explain the operation.
- Must be able to demonstrate high level of professionalism, diplomacy and tact, and confidentiality.
- Good time-management and problem solving skills are essential. S/he must work independently and take ownership and pride in their work product
- Must possess strong communication skills and relate well to all kinds of people in and outside the organization; build appropriate rapport; build constructive effective relationships; use diplomacy and tact
- Some familiarity with audit and compliance preferred
- Work must be accurate and assignments completed within designated deadlines.
- Excellent communication skills with ability to communicate with discretion, confidentiality, diplomacy and tact. Listening: actively listen, demonstrate interest and understand the subtext. Speaking: ability to present verbal information clearly, articulately; in a way that engages the recipient. Business Writing: ability to compose written information in a clear, well-structured and grammatical manner. Facilitating & Conflict Management: ability to facilitate and resolve various levels of conflicts and reaching common ground between parties.
- Proficient organizational and time management skills with the ability to successfully manage and complete multiple assignments, work under pressure and yet demonstrate positive results. Must be detailed-oriented and all work must be presented with accuracy.
- Proficiency with Microsoft Office most importantly Excel, Pivot Tables and Access, and University Oracle applications. Ability to create and interpret general database management transactions
- Ability to learn and use specialized software systems quickly.
- If necessary, must be available to work some evenings and weekends from May mid September as requested based on business needs. Flexibility required with work schedule in order to accommodate additional work demands and volumes loads.
Certifications and Licenses: None
- Constantly sitting.
- Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
- Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
- Rarely reach/work above shoulder.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Location: Residential & Dining Enterprises
Job Code: 4451