Employment Type: Permanent Staff (SHRA)
Vacancy ID: P006754
Salary Range: $37,540-$41,696
This position provides high-level administrative support which enables the Arts & Sciences Dean's Office to maintain efficient business operations. Duties required to achieve maximum operating efficiency include but are not limited to: serving as the initial contact for the College of Arts and Sciences Dean's Office; applying a high level of knowledge, professionalism, and discretion in adeptly managing access to the Senior Associate Deans (SADs); managing the demanding schedules of the SADs; utilizing constant meticulous attention to detail and ability to prioritize to provide all materials needed in advance of meetings; managing the Dean's Office Work-Study Program and providing general administrative support to the SADs and Assistant Deans, using resourcefulness and initiative. This is a front desk position and the face of the Dean's office. Therefore, excellent customer service skills are essential. This position functions as a critical information/communications/resource link between the Senior Associate Deans, CAS administrators, students, faculty and staff, agencies and professional organizations at the state and national level. This position plays a vital role in the day-to-day operations of the office and works closely with the senior leadership team for the College, as well as the finance and human resource teams. Key responsibilities are to support the Senior Associate Dean for Administration and Business Strategy and the Assistant Dean for Facilities, Space Resource Planning, and Capital Projects; track and monitor pending issues and prepare meeting and presentation materials; gather, analyze and report on data and information; frequently interface with the Arts & Sciences Foundation and University Advancement offices regarding alumni and donor relationships; compose correspondence on behalf of assigned Senior Associate Deans and edit and proof documents. Due to the confidential nature of office activities, this is a position of trust. Occasionally work outside of normal business hours.
Education and Experience:
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
This position requires independent decision-making and excellent judgment. Candidates should be detail-oriented, have the ability to multitask, and possess significant knowledge of and experience with office administrative practices, technology, and organizational techniques. Also of importance are demonstrated verbal and written communication skills, the ability to compose a variety of materials in various styles, the ability to maintain effective working relationships (including all levels of staff and various academic and government officials, donors, the general public), strong decision-making skills, the ability to work with sensitive information, attention to detail, the ability to prioritize and respond to high-pressure situations, and time management skills to plan, manage, and coordinate activities and major functions. Proficiency in MS Outlook Calendar and MS Office with heavy emphasis on Word and Excel is required. Should possess the ability to create mail merges, perform data manipulation, and learn new technology and software as needed.
Experience working with senior executives within a university setting is preferred.
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.