Program Associate - 74225
Note: Not all unique aspects of the job are covered by this job description
Estimated Start Date: Fall 2017
Are you interested in exploring a career in Residential Education (ResEd) and providing a world class, out-of-class experience? At Stanford, the ResEd team aspires to provide an environment within the residences that is supportive of the individual student, supportive in the development of their identity, supportive in the process of becoming a well-educated person, and supportive of the full integration of the individual student's education with all aspects of their personality.
We are recruiting Program Associates for next academic year. Program Associates (PAs) work with Resident Fellows (RF) Houses. Resident Fellows are faculty or senior administrators who live in the residences and provide each house with its educational mission & vision. Unlike other universities which may have Residence Directors or other live-in student affairs staff, we ask that our faculty (yes, faculty) play that role. To be clear, RFs supervise and meet with the student staff on a weekly basis, help manage student crisis, immersively share their lives with the residents, and craft on-going educational programming that ensures the residences reflect the vibrant social and intellectual life characteristic of Stanford.
Program Associates partner with RFs in providing guidance for the student staff, executing programs for residents, and broadly attending to the various tasks related to blurring what happens inside and outside of the classroom. While PAs primarily focus on working with the 4-6 RF Houses to which they are assigned, they also work with other ResEd Professional Staff (REPS) members to develop, plan, and execute campus-wide initiatives. These initiatives include the unit-bearing courses required of student staff members, as well as the campus-wide student staff selection process.
This is a two-year fixed term position.
Administer, implement, and interpret university and department policies and procedures on issues related to student life. Identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.
Administer an area or program in student services, evaluate and recommend decisions on program eligibility. Review decisions recommended by other staff.
Collaborate with others to help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues, counsel students and parents on sensitive and confidential issues.
Provide guidance and counsel, oversee and develop a wide range of programs and services, analyze effectiveness and make recommendations for future programs.
Reconcile complex issues; analyze diverse transactions from multiple sources.
Summarize data from multiple sources, prepare management reports and presentations.
Identify and evaluate data needs, manage the implementation and development of technology.
Develop and Implement plans for outreach efforts, develop and maintain external community and university liaison represent department and university at meetings and events.
Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
Apprise students of research, fellowship and scholarship opportunities, make recommendations and may award grants.
Serve as a subject matter expert to other departments; represent unit/department.
Lead, create and contribute to development of business practices and organizational change to improve processes and workflow.
May oversee, analyze and assist in financial processes and development of budgets.
Serve as a key member of university wide teams and projects.
May train and supervise other staff, volunteers and temporary workers.
* - Other duties may also be assigned
Education & Experience:
Bachelors degree and three years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management.
Advanced analysis and problem solving skills.
Advanced computer skills, including experience with Microsoft Office Suite.
Advanced customer service skills.
Relevant computer systems/technology experience.
Understanding of financial transactions.
Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
Certifications and Licenses:
Frequently sit, perform desk-based computer tasks.
Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the Universitys Administrative Guide, http://adminguide.stanford.edu.
Experience a culture of excellence.
Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
Finalist must successfully pass a pre-employment background check.
Job: Student Services
Location: Vice Provost for Student Affairs
Job Code: 7502