Provide general administrative support to CTY Summer Programs, which operates academic summer residential and day programs for approximately 10,000 academically talented students annually.
Communicating with staff, parents, students and applicants, via phone and email, regarding frequently asked questions pertaining to the programs, and directing inquiries to the relevant contacts when appropriate.
Scheduling interviews for prospective temporary summer staff.
Managing and tracking receipt of employment documents such as applications, transcripts, resumes and payroll documents for temporary summer staff hires.
Initiating and tracking the completion of required pre-employment processes for summer hires, including background checks and pre-summer online training.
Preparing summer employment contract packages for electronic distribution.
Providing administrative support to designated summer sites, which includes packing and shipping supplies, documents, and other materials.
Initiating and monitoring the progress of travel and miscellaneous reimbursements for both full-time and temporary summer staff.
Managing departmental files, which include long term storage and retrieval of documents. Sorting and distributing departmental mail.
Completing independently assigned administrative projects, as needed.
High school diploma/GED. Some college preferred. Two years of administrative/clerical experience in a fast-paced office setting. Experience in customer service/academic setting preferred.
Required Special Skills and Knowledge:
Proficiency in Microsoft Office Suite, specifically Word, Excel, and Access.
Comfort and ability to use could-based storage and management of large volume of electronic documents.
Ability to manage high volume of work and multiple priorities; computer proficiency; excellent oral, written and interpersonal communication skills.
Physical Requirements for the Job:
Ability to access and transmit information using a computer
Dexterity of hands to operate a computer keyboard, mouse pad and other office machinery
The incumbent will be required to communicate regularly via telephone, email, and possibly face to face with internal and external audiences and must be able to exchange accurate and timely information in these settings.
Applicants must be authorized to work in the US.
All employees participating in or serving children in University programs must participate in mandatory Child Abuse Prevention online training on the appropriate conduct around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.
Note:This is a term limited position expected to end on or about 06/30/2017.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.