School/Unit: School of Education
Department: SOEDeanOff: Deans Suite
Purpose of Position:
The Director of Finance is responsible for budgetary and financial oversight and management of an annual budget of $11M, and $28M in external research grant funding within the VCU School of Education.
The Director provides strategic, analytic leadership and oversight for the fiscal operations of the School, including budget development and implementation, (analysis section- incl. projections of revenue and expenditures, etc.) procurement, financial reporting, and scholarship funds administration.
Serves as a member of the Dean's executive team; and provides professional customer-service oriented financial management support and training for academic departments, grant funded institutes and centers, and business units within the School.
Reporting to the Dean, the Director maintains the strictest of confidentiality and compliance at all times while ensuring the School functions effectively, efficiently and sustainably in carrying out its mission.
The Director ensures that day to day fiscal responsibilities are carried out in accordance with established procedures and in a timely manner; advises and supports the Dean and Senior Leadership team in strategic planning; and ensures the School manages its resources to effectively support its faculty, staff and students.
This position manages and supervises work activities and performance management of a Grants Fiscal Administrator and Financial Assistant. Supporting & leading all fiscal office staff to have positive, helpful relationships with all VCU partners, SOE faculty, staff, public, etc.
The successful candidate will foster a culture of diversity and inclusivity by collaborating with colleagues within all academic units, centers, institutes and business units within the School.
Provides leadership and oversight for the financial operations of the School: Offers strategic, analytically-sound oversight for all fiscal areas, including all-funds accounts; travel; fixed assets; unit and university budget process; and purchasing and payment. Assists Dean with budget development, implementation and evaluation. Oversees the identification and development of unit-level policies and procedures for internal controls as well as compliance with internal and external guidelines and audit reviews. Demonstrates a commitment to risk identification, assessment and mitigation, including the development, application, interpretation and assessment of policies, procedures, laws and regulations related to financial and organization risk impacting the unit. Serves as originator and point-person for all fiscal Agency Risk Management Internal Control Systems (ARMICS) and audits for the School of Education. Acts as liaison on all financial and accounting matters between university counsel, Financial Reporting, Accounts Payable, and University Controller. Represents the School in relevant processes and activities beyond the unit. Serves as key administrator and liaison for business/accounting/procurement and responsible for EPT agreements, E&G operating budget, special project budgets and training budgets. Is responsible for all aspects of grant management.
Financial analysis: Analyzes and forecasts revenue and budget expenditures, including current and projected enrollment levels and tuition/fee revenue for purpose of determining E&G budget adjustments permitted by all revenue-sharing agreements. Coordinates with the Office of Budget and Resource Analysis to estimate the July 1 preliminary budget in consultation with the unit and based on actual prior year program enrollment and tuition revenue levels. Conducts thorough reviews, analyses and assessments of unit and program area budgets to generate monthly financial analysis reports and regular status updates for the Dean on the fiscal condition of the unit. Serves as final authority/approver on all fiscal actions submitted within the School of Education.
Provides leadership and direction for strategic planning and resource development: Oversees long and short range fiscal planning for the School to achieve its mission by providing sufficient support to its faculty, staff and students. Develops and coordinates internal planning processes to produce, manage and monitor unit and program area budgets and business plans through collaboration with area leaders. Identifies financial opportunities in collaboration with unit and program area leaders to support strategic initiatives.
Provides leadership, management and supervision for activities of specified fiscal and classified positions. Oversees work activities and performance management of Grants Fiscal Administrator and Financial Assistant. Ensures proper job-related training is identified, completed and continues as university and School processes and procedures are updated. Ensures that all fiscal staff are educated on new redesigned budget model, which will be implemented in 2018-19.
Masters degree in business administration or accounting/finance and a minimum of seven years of progressive experience in financial management and administration in a university or comparable setting required.
●Experience in an accounting management position with responsibilities for budget preparation and development of management-level financial reports to track budget execution.
●Experience in establishing financial accountability processes, internal controls and developing short and long term business plans.
●Considerable knowledge of organizational functions related to administrative planning and management principals.
●Thorough understanding of and demonstrated experience with all phases of budget management from set up through close out.
●Demonstrated ability to organize and analyze data and forecast fiscal needs, plan, coordinate, manage, supervise and integrate financial program activities within a centralized business office to develop and accomplish unit and program area goals.
●Comprehensive knowledge of financial systems and practices to include the areas of budgetary analysis, planning, development, execution and monitoring.
●Exhibits technical proficiency with budget oversight and demonstrates excellent leadership knowledge, skills and abilities regarding fiscal planning, auditing principals and techniques, financial risk identification and contract administration standards.
●Experience with Responsibility/Revenue Center Model (RCM) budget models and implementation.
●Relevant experience developing and coordinating strategic plans, multi-year financial plans, annual operating budgets, database analysis, fiscal operations management and administration.
●Superior written and oral communication skills including the ability to communicate effectively and tactfully with different levels in an organization.
●Proven ability to work independently; prioritize and manage multiple tasks while meeting strict deadlines; interpret policies, analyze data, make sensible recommendations and decisions; and maintain the utmost confidentiality involving matters of a sensitive nature.
●Demonstrated high levels of initiative, resourcefulness, creative problem solving, independence, and attention to detail.
●Successful experience in the supervision of professional staff required.
●An engaging team-oriented management style that encourages consensus building and cooperation.
●Demonstrated commitment to being a visible, accessible, positive presence in the work environment.
●Demonstrated ability to foster a diverse environment and commitment to do so as a member of the VCU School of Education's leadership team.
CPA credentials preferred
To be considered for this position please visit our web site and apply on line at the following link: www.vcujobs.comVirginia Commonwealth University is an equal opportunity/affirmative action institution providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran's status, political affiliation or disability.