School/Unit: School of the Arts
Department: Qatar Campus
Purpose of Position:
The Associate Dean for Administration will serve as a key strategic advisor to the VCUQatar Dean for all administrative operations of VCUQatar. As the chief financial officer, the Associate Dean for Administration will be the Dean's principal financial advisor, and will direct and coordinate all financial planning and resource allocation for the annual operating budget. Through close collaborative relationships with senior VCUQatar leadership, department/program administrators, and colleagues in the VCUarts Office of the Dean, the Associate Dean will ensure a sound financial environment and strong business practices to ensure timely and accurate financial information; monitor accounts; ensure compliance; and safeguard resources and reduce risk. The Associate Dean for Administration oversees the administrative areas of Finance, Human Resources, Technology Services, as well as the Events Manager and the Academic Resources Manager.
Position Responsibilities:Advise and inform the Dean on the administrative operation of the campus and work closely with all campus administrators to ensure compliance with applicable university, state, and federal policies, procedures, and regulations, as well as Qatari law, and the "Agreement to Amend, restate, and Renew the 2002 Agreement to Establish and Operate the Virginia Commonwealth University in Qatar."
Collaborate with colleagues in the VCUarts Dean's Office and other relevant home campus offices to coordinate regular policy review; organize policy development; identify issues that require policy guidance; ensure that active policies provide consistent and easily-understood processes to faculty, staff, and students; and ensure that proposals for new policies and/or updates to current policies are vetted by appropriate partners in the VCUarts Dean's Office, university offices, and Qatar Foundation.
Contribute to the development of VCUQatar's strategic plan and evaluate the administrative impact of long range planning and advises the Dean on related resource strategies.
Work with the VCUQatar administrative team as a collaborative partner and establishes credibility as an effective developer of solutions to administrative challenges.
In collaboration with the Dean, and Director of Financial Planning, develop and coordinate the annual academic and operating budget planning process, forecast and predict resource requirements for new and existing programs, and work closely with the Dean and other administrators on faculty proposals, special initiatives, and budget submissions.
Build and support collaborative relationships with the VCUarts Dean's Office, VCU administrators, Qatar Foundation, and peer universities in Education City; travels to home campus as required by ongoing business needs and to bolster professional communication and relationships, and develop a deeper understanding of campus culture and best practices.
Make presentations to the faculty, senior leadership, and others, as needed; attend Joint Advisory Board Meetings and makes/prepares presentation material for the Dean, as appropriate.
Thoughtfully mentor and evaluate administrative directors/managers to achieve strategic objectives.
Manage and provide guidance to procurement operations including staff supervision and legal compliance.
Oversee an annual external audit and internal university audits.
Oversee all other administrative functions including the coordination of faculty and staff personnel programs, and payroll; has broad authority for human resources; in concert with the Dean, implements strategic personnel objectives; manages grants and contracts; technology services; and contributes to department/program leadership.
Performs other duties as assigned.
Required Qualifications:Master's degree in business administration or other relevant field or an equivalent combination of experience, training, and education.
Appropriate supervisory experience managing staff, preferably in a university setting; ability to mentor and train staff.
Excellent skills in budget and financial management, human resources, and administration; thorough knowledge and understanding of protocols and best practices in budget and finance, accounting, financial reporting, contract and grant administration, human resources, business services, procurement, operations, and risk management; sound judgment; analysis and problem-solving skills.
Advanced project management skills and political acumen; capacity to work independently, prioritize and manage multiple priority assignments, and shift to accommodate changing demands; recognize the importance of confidentiality; and meet sensitive deadlines.
Leadership and strong interpersonal skills to develop and foster effective professional relationships; share a commitment to building and maintaining a trusting and inclusive environment that advances diversity and equity among faculty, staff, and students; demonstrates professionalism, superior service, and upholds the University's Code of Conduct.
Proven ability to interpret policies and procedures, analyze data and make sensible recommendations and decisions.
Ability to respond effectively to the most sensitive inquiries or complaints.
Excellent verbal and written communication skills; including the ability to communicate effectively and tactfully with senior leadership, faculty and all levels of staff.
Ability to make effective, persuasive, and easily-understood presentations on complex topics to senior leadership, faculty and staff; ability to clearly articulate policies and decisions.
Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a faculty member at VCUQatar.
To be considered for this position please visit our web site and apply on line at the following link: www.vcujobs.comVirginia Commonwealth University is an equal opportunity/affirmative action institution providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran's status, political affiliation or disability.