School/Unit: Academic Affairs
Department: Provost And Vp Acad Affairs
Purpose of Position:
The main responsibilities of this position include managing the Provost's budget; providing fiscal assistance and training to the Monroe Park Campus fiscal administrators; assist in developing a fiscal year budget plan for areas under the Provost; managing the University's Higher Education Equipment Trust Fund program; coordinating the year-end Education &General (E&G) Budget projections for the Monroe Park Campus; administering the University's Student Technology Fee allocation process; serving as the Agency Risk Management and Internal Control Standards (ARMICS) coordinator for the Office of the Provost and Vice President for Academic Affairs; and developing ad hoc financial reports/analyses.
Manage the Provost's Budget Review and analyze permanent and current budget implementation for E&G, Overhead and Auxiliary funds (ledgers 1, 2, 3)
Review and approve the reconciliation of the Provost's orgs on a monthly basis and resolve discrepancies
Prepare and maintain the Provost Commitment lists for the current year and future years
Prepare monthly budget summary with year-end projected budget balance for all funds
Prepare/approve budget reallocations and expense transfers as needed
Assist in developing fiscal year budget plans for areas under the ProvostWork closely with the division leaders at the start of the fiscal year and whenever necessary to develop their budgets
Prepare and submit monthly budget reports analyzing and reporting on any unexpected transactions, budget shortfalls or surpluses
Provide additional ad hoc reports as requested
Providing fiscal support to units without fiscal administrators and training of new fiscal administrators
Submits requests for access and removal of access for all finance positions in the Provost Office for Banner Finance, eVA and HR access if necessary
Provide Fiscal Assistance to the Monroe Park Campus Fiscal AdministratorsServe as a liaison, advocate and troubleshooter for units under the Provost
Assist with conducting bi-monthly FA meetings to communicate information on current issues, policies, procedures, etc.
Assist with organizing and conducting group/individual training sessions for the Monroe Park Campus Fiscal Administrators as needed
Facilitate finance transactions with Central Administration
Reviews wireless device allowances signed by the Provost's designee
Backup approver for Community Engagement, Graduate School, Honors College, Office of Continuing & Professional Education (OCPE) and the Wilder School.
Higher Education Equipment Trust Fund (HEETF) AdministrationAssist with the development of the annual timeline
Prepare and distribute instructions and excel templates
Collect and consolidate completed spreadsheets from schools/units and review requests to ensure they meet the intent of the committee's charge and HEETF criteria
Provide administrative support to the HEETF committees
Serve as a liaison with the Controller's Office to resolve allowable/unallowable requests
Provide the Controller's Office with a list of requests recommended by the committee
Distribute the approved list to the units
Monitor org balances to ensure funding is properly spent in a timely manner
Coordinate Year-end E&G Budget Projections for the Monroe Park CampusMonitor each unit's progress on a monthly basis to ensure that no units end the year in deficit
Manage unit budgets in accordance with year-end goals set by the Provost
Ensure that year-end projections are delivered to the Budget Office on the date requested
Student Technology Fee AdministrationPrepare instructions and templates
Provide administrative staff support to the committee reviewing the requests
Prepare reports for the Vice Presidents and President detailing how prior year funding was used and how current year funding will be used.
Serves as the Agency Risk Management and Internal Control Standards (ARMICS) coordinator for the Office of the Provost and Vice President for Academic AffairsDemonstrates an understanding of VCU's Code of Ethics, Code of Conduct for Business Practices and a commitment to integrity and ethical behavior by example in day-to-day activities.
Periodically reviews office's compliance with ARMICS requirements and conducts periodic reviews with unit's compliance with ARMICS.
Treats employee data as confidential and protects it from unauthorized disclosure. Routinely reviews internal controls and assesses risk.
Reports any internal control weaknesses identified.
Identifies and develops unit-level policies and procedures as needed to ensure compliance with internal and external guidelines and audit reviews.
Continues to provide leadership and support of the University's plan to meet the requirements of ARMICS.
Complete special projects and assignments, providing analyses and review
Serve on University committees
Assists with day-to-day coordination of financial management, planning and analysis with other University units including the Offices of the Controller, Budget and Resource Analysis, and Fiscal Administrators in schools and units reporting to the Provost.
Bachelor's degree in Accounting, Finance, Business or other related discipline; Masters degree preferred, or the equivalent in training and work experience.
ExperienceMinimum of five years of relevant professional experience in accounting and financial management
Superior written and oral communication skills including the ability to communicate effectively and tactfully with all levels of University administration
Demonstrated excellent analytical, planning and organization skills
Proven experience in successfully planning and managing projects of various scope and size
Proficiency with advanced financial reporting tools
Proven ability to manage multiple assignments with attention to detail and meet deadlines
Demonstrated proficiency in Banner Finance required
Ability to make good business decisions and work independently
Demonstrated proficiency in using personal computers and software including word processing, electronic spreadsheets, and presentation software with experience in database software and web development software preferred but not required
Working knowledge of higher education finance and budgeting practices, policies and issues is preferred
Financial auditing, reporting, or accounting experience is desirable
Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or a commitment to do so as a faculty member at VCU
Demonstrated ability to successfully work in a diverse, multi-disciplinary and complex environment
To be considered for this position please visit our web site and apply on line at the following link: www.vcujobs.comVirginia Commonwealth University is an equal opportunity/affirmative action institution providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran's status, political affiliation or disability.