Basic Function and Responsibility:
The Procurement Card Program Coordinator will help coordinate the activities and operational functions of the University Procurement Card program. This position is responsible for overseeing the daily actives of the card program, expanding the card program through the use of new card options, and reviewing and acting upon complex financial reports of procurement card and travel related expenses. In addition, they will review specialized data analysis to detect card misuse or fraud, analyze purchasing trends and audit patterns of cardholders, travelers, departments, and the University to propose corrective action as needed.
Program Coordinator Key Areas of Responsibility
Operational and Financial Management: Coordinate and/or administer the operational and/or financial activities associated with a program or service. Monitor status of projects. Analyze program data, develop reports, and oversee activities. Monitors accounts/expenditures; reconcile statements. Advise management on budgetary needs or discrepancies. May generate income.
Review complex financial reports of procurement card and travel related expenses. Review specialized data analysis to detect card misuse or fraud. Analyze purchasing trends and audit patterns of cardholders, travelers, departments, and the University.
Strategic Planning: Assist in the coordination/preparation of strategic plans in support of the program or service.
Communicate recommendations for program improvements including the expansion of the card program through the use of new card options. Work collaboratively with others to formulate program goals and accomplishments.
Communication and Outreach: Counsel and provide liaison with appropriate individuals/agencies regarding program or service.
Work closely with issuing bank and network to continually improve the card program.
Compliance: Coordinate applicable compliance standards.
Analyze and identify issues based upon quality assurance reviews and the review of daily and monthly reports.
Quality Improvement: Evaluate program/services. Analyze data for quality improvement initiatives.
Participate in functional design, testing and training of ProTrav system enhancements as needed.
Review, propose, and rollout new credit card options to enhance the overall procurement card program.
Leadership and Supervision: May provide functional and/or administrative supervision of staff. Provide direction, assignments, feedback, coaching and counseling to assure outcomes are achieved. May hire, develop and manage the performance of staff, assure staff is compliant with UI policies and procedures.
Provides system and policy training to faculty, staff, and students on a frequent basis.
Provides functional supervision to merit staff as well as providing direction to campus on the appropriateness of procurement card use.
Contributes in a positive and respectful manner with team members on daily work and/or with other department and campus staff on special projects. Participate in or lead team, department, or campus meetings.