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The UW's School of Medicine has an outstanding opportunity for an Administrator Program Operations.
The Administrator - Program Operations will work within the office of Rural Programs for the School of Medicine and reports directly to the Assistant Dean for Rural Programs and takes direction from the Director of Curriculum. This person will be responsible for administration of the WWAMI Rural Integrated Training Experience (WRITE), overseeing budgets and financial forecasting for the Office of Rural Programs and providing executive level administrative support for the Assistant Dean for Rural Programs. This position requires a background in higher education, organizational skills, substantial discretion, decision making, independent judgment, and complex problem solving and communication skills. This position provides critical communication between the Office of SoM Academic Affairs, SoM Curriculum Office, SoM Regional Affairs, the University of Washington Curriculum and Registrar Office, the seven first-year teaching sites, and the SoM staff and faculty throughout the WWAMI region.
Independently manage administration and communication of WRITE program activities in collaboration with WRITE physician preceptors, hospital and clinic administrators, Assistant Dean for Rural Programs, WWAMI Clinical Deans and administrators, SoM Academic Affairs Office and clinical departments.
Negotiate WRITE student enrollment, physician preceptor and site availability across five regions and twenty sites.
Manage communication of student, preceptor and site availability between the WRITE program leadership and UW SoM deans, administrative staff and support services.
Manage WRITE student application and selection process to include: advise SoM stakeholders and students on WRITE curriculum, write policies, procedures and timelines. Develop and author confidential application materials; participate as key executive-level staff member in selection committee decisions; and communicate decisions to students and administration and follow through on all selection committee decisions.
Oversee the development of the WRITE student education program calendar.
Create agendas for annual WRITE preceptor and student orientation and retreats. Independently initiate statistical reports and prepare program evaluation data from multiple sources to measure program effectiveness and report on WRITE program outcomes.
Manage SoM faculty site visits with WRITE site and students and write reports to document outcomes and program evaluation feedback.
Manage student, physician, and program progress and independently make decisions and resolve and troubleshoot problems related to the WRITE Program to include student scheduling issues, student travel and housing questions, student completion of curricular requirements, preceptor scheduling issues, and technology issues.
Advise preceptors and faculty visitors on evaluation and grading procedures.
Write content for the WRITE program web site and develop website strategic planning and quality improvement of online materials.
Manage WRITE program databases for community health project topics, and program statistics.
Administer web-based evaluations related to WRITE program including questionnaires/surveys, tracking, databases.
Initiate paperwork for new faculty appointments with UWSOM HR staff.
Analyze WRITE evaluation data, develop statistical reports, maps and graphics to represent the program to SoM governance committees, SoM leadership, state legislatures, and other outside agencies.
Research longitudinal integrated clerkship (LIC) programs at other medical schools and understand LIC educational principles
Rural Program Administration:
Plan, implement and evaluate activities and policies associated with the office of Rural Programs. Oversee the Assistant Dean of Rural Program's meeting and appointment schedule.
Project expenditures and income to support budgetary requests; authorize expenditures; reconcile expenditures required to maintain program activities using UW financial desktop; administer program budgets; maintain budget records.
Supervise the Office of Rural Programs and align rural programs activities with those of participating agencies, WWAMI Foundations and Clinical Deans, regional administrators, departments, schools, and individuals to accomplish goals.
Train new employees, assign and schedule work, act upon leave requests, participate in annual performance evaluations.
Supervise the Office of Rural Programs Calendar of events and activities for students, staff, preceptors and faculty.
Manage distribution and storage of policies and education program materials to be in compliance with UW Records policies.
Independently write policy, design forms, data tables, and newsletters.
Promote programs on campus and with outside organizations. Create marketing information, including brochures, posters, PowerPoint presentations, etc.
Shares with other office staff general office responsibilities: email coverage, meeting/retreat support, procure supplies, reserves conference room facilities, technology set up, and records retention.
Cross training responsibilities with other course and program coordinators.
Bachelor's degree in educational administration field with minimum 4 years administrative and program management experience.
Proven ability to work independently while developing and maintaining collaborative relationships with a diverse group of partners.
Ability and experience with multicultural issues and commitment to working with underserved and rural communities.
Experience with web site development, software, implementation and maintenance.
Excellent oral and written communication and organizational skills.
Demonstrated experience working in large, highly structured environments.
Travel in WWAMI area is required.
Advanced level MS Office (PowerPoint, MSWord, MSExcel) required.
Knowledge of the WWAMI region and UWSOM policies and procedures.
Understand basic principles of distance learning curricula and experience with developing and implementing distance learning curricula.
Basic knowledge of research process is recommended and experience with academic scholarship.
Previous experience with E-Value, Catalyst, Canvas, and Panopto.
Conditions of Employment:
The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
A satisfactory outcome from a criminal background verification will be required prior to hire.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.